Senior Project Coordinator

Job Purpose:

The Senior Project Coordinator in DLP holds a critical role in ensuring the seamless implementation of project activities. This professional will bridge between Area Coordinators and Program Manager with a focus on overseeing screening, enrolling, scheduling, and training beneficiaries, with a keen eye on problem-solving, troubleshooting, and continuous process improvement.

Key Responsibilities:

Screening & Training:

• Ensure implementation of project activities: oversee smooth execution of screening/enrolling, scheduling and training of beneficiaries. Problem solving and troubleshooting, improving systems and processes.
• Provide timely feedback on outreach efforts to outreach focal person.
• Lead on community mobilization meetings and meetings with partners/stakeholders for the program where required.
• Ensure smooth onboarding of program beneficiaries managing class scheduling with instructors, provide support for smooth execution of trainings.
• Conduct quality assurance checks of training sessions, review instructor class reports.
• Conduct spot checks (physical and online) to ensure quality results.

Project/Program Coordination for overall goals:

• Coordinate with M&E, Outreach, Comms and other units of the program to ensure smooth execution and meeting program goals.
• Raise timely flags on progress on key indicators
• Develop program Gantt chart/ class schedules to ensure timely scheduling of program tasks (including screening calls, giving next cohort dates, timely release of funds and data activation)
• Willingness to work as key program resource and provide support to DLP and CIRCLE where required
• Work on fund-raising opportunities and undertake required research, proposal writing, communications tasks
• Coordinate with all team members for timely delivery of all tasks
• Conduct administrative duties i.e. setting up meetings, analysing estimates etc.
• Perform duties assigned by the Project Lead

Reporting:

• Manage all data and make reports as per program structure weekly/monthly/quarterly.
• Analyses data for reporting and make appropriate decisions with the help of Project lead.
• Creation and submission of monthly activity plan with budget forecast.

Qualification:

• Bachelors or Masters Degree in Project Management, Social Sciences, Development Studies, Business Administration, or a related field.
• 4+ years of experience in project coordination or management, particularly in social enterprises, or development sector programs focused on women's empowerment, community mobilization, or training programs.

Additional Requirements

• Language Proficiency: Strong command of English and Urdu, with Punjabi proficiency as a plus.
• Technological Proficiency: Comfort with digital tools and platforms for remote checks and reporting, including project management software.
• Availability for Spot Checks: Willingness to conduct on-site or remote quality checks as required.