Executive Assistant

Brief description

The position of administrative assistant consists of being responsible for providing administrative and clerical services in order to ensure effective and efficient operations.

Tasks

Answer phone calls and direct calls to appropriate parties or take messages;

Attend meetings to record minutes;

Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors;

File and retrieve corporate documents, records, and reports;

Greet visitors and determine whether they should be given access to specific individuals;

Make travel arrangements for executives;

Open, sort, and distribute incoming correspondence, including faxes and emails;

Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing essential bookkeeping work;

Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software;

Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

Qualifications and requirements

High school diploma or equivalent;

Ability to give full attention to what other people are saying, and to actively look for ways to help people;

Ability to adjust actions in relation to others' actions, and to manage one's own time and the time of others.

Competencies (in order of importance)

Integrity Job requires being honest and ethical.

Attention to Detail Job requires being careful about detail and thorough in completing work tasks.

Dependability Job requires being reliable, responsible, dependable, and fulfilling obligations.

Cooperation Job requires being pleasant with others and displaying a good-natured, cooperative attitude.

Concern for Others Job requires being sensitive to others' needs and feelings and understanding and helpful on the job.