“HOVLAND BARNES” PRIVACY NOTICE
July, 2022
This Privacy Policy covers how Hovland Barnes use and process personal data that we collect
from you or third parties, or that you provide to us via the hovlandbarnes.com website, or by
other means. Your privacy is important to us, and we are committed to protecting and
safeguarding your data. Please read the following carefully to understand our policies and
practices regarding your personal data. This policy may be amended from time to time—updated
versions will be posted on our website and notated in the upper left as to the effective date.
WHO IS COVERED BY THIS PRIVACY POLICY
• Candidates/Prospective Candidates/Applicants
• Clients and Prospective Clients
THE INFORMATION WE COLLECT, HOW WE COLLECT AND USE IT, AND
WHO WE DISCLOSE IT TO
Candidates/Prospective Candidates/Applicants:
If you are a candidate/prospective candidate or applicant, we may collect, store, use and
process:
• Your name and contact details
• Professional, educational and other information contained in your resume, your
application, or gathered as a result of a prior/current assignment with us
• Salary information, where permitted by law
• Technical skills performance information
• Work eligibility information
We may collect additional information as needed to process your application or, if your
application is successful, to initiate your employment. Depending on the relevant circumstances,
we may provide additional notices and obtain any consents that may be required to collect and
process this information, in according applicable laws.
We may use this information:
• To provide our recruitment services and to facilitate the recruitment process
• To assess data about you against internal and client vacancies that may be suitable for
you
• To submit you to clients for temporary or permanent positions or to assess your eligibility
for temporary or permanent positions
• To enable you to submit your resume, apply online for jobs or to subscribe to alerts about
jobs we think may be of interest to you
• To allow you to participate in interactive features of our services
• To market our full range of recruitment services
• To enable us to develop and market other products and services
• To improve our customer service and to make our services more valuable to you,
including tailoring our website and our group companies’ websites to enrich your
personal online experience
• To send you details of jobs, reports, offers, networking and client events, promotions, and
general information about the industry sectors you might be interested in
• To comply with our legal, compliance and audit obligations, including to monitor
compliance with our equal opportunities policy
• For surveying you on salary and other relevant marketplace trends
• To communicate with you and answer your questions
• For our legal, audit and recordkeeping purposes
We may disclose your personal data to:
• Our clients to facilitate the recruitment process, to provide applicants for job openings,
to submit invoices associated with permanent placement candidates hired by our clients,
or to comply with our obligations to our clients
• Third parties who perform services that you or our clients have requested, including but
not limited to reference checking, background screening, verification of details you have
provided or we received from other third party sources, document transmission,
psychometric evaluation or skills testing
• Third parties who perform services on our behalf and for us, including but not limited to
professional advisors, information technology consultants conducting testing and
development work on our business systems, data storage and processing, document
retention, research, and to outsourcing partners
• Regulatory or law enforcement agencies, if we have a good faith belief that disclosure is
required by law or is reasonably necessary to mitigate physical or financial harm, in
connection with the detection of investigation of a crime, the collection of taxes, in order
to comply with applicable law, legal process or court order, or in connection with legal
proceedings
Clients and Potential Clients
If you are a client or potential client we may collect, store, use and process data about you, or
individuals in your organization including but not limited to:
• Information about the services/products your company provides
• Your company’s hiring plans/needs
• Contact information for people within your organization
• Open roles within your organization
We collect the information from:
• You
• Third party job boards, professional forums, and similar sites
• Candidate or client referrals
• Internal employee and current temporary worker referrals
• Professional associations
• Survey results
We use this information to:
• Determine if you may benefit from our services
• Offer you services
• Communicate with you
• Find candidates who are a possible fit for roles in your organization
• Improve our customer service and to make our services more valuable to you, including
tailoring our website and our group companies’ websites to enrich your personal online
experience
• Manage an existing relationship
• For our legal, audit and recordkeeping purposes
We may disclose this information to:
• Candidates, potential candidates and applicants
• Third parties who perform services for us, including but not limited to professional
advisors, data storage and processing, document retention, and research
Mechanisms to Limit the Processing of your Personal Data
You will have the right, either directly or through a legal representative, to limit the use and
disclosure of your personal data so that they are not processed for any of the purposes included
herein. In case you wish to do so, you must fill out the “Request to Limit the Use or Disclosure of
Personal Data” form provided by Hovland Barnes, which can be requested through the email
contact@hovlandbarnes.com or at the Domicile. You must indicate or attach, as appropriate, the
information or documentation indicated in such form, which also describes the procedure to
resolve your request.
Data Subject’s Rights and Revocation of Consent
You will have the right, either directly or through a legal representative, to access, rectify, cancel
or oppose the Processing of your personal data and revoke your consent to the Processing of
your personal data, according to the terms and subject to the exceptions established in the Law,
considering that the exercise of your rights or the revocation of your consent does not have
retroactive effects.
In case you wish to exercise any of the aforementioned rights or revoke your consent, you must
send the form “Request for Access, Rectification, Cancellation or Opposition of Data and
Revocation of Consent” that will be provided by Hovland Barnes upon request sent to
contact@hovlandbarnes.com or to the Domicile. You must indicate or attach, as appropriate, the
information or documentation indicated in such form, which also describes the procedure to
resolve your request.
Changes to the Privacy Notice
This Notice may be modified at Hovland Barnes’ discretion in terms of the applicable regulations.
Any changes will be communicated by the responsible for publishing the new Notice on our
webpage.