Remote Operations Coordinator

Hoot-Recruit Agency LLC is seeking a highly organized, tech-savvy and proactive Coordinator to help manage the day-to-day administrative side of our growing recruiting and career services business.

This is a small but important role for someone who works well independently. We're looking for a professional who can step into established systems, learn quickly and take ownership of recurring responsibilities without extensive training or constant direction.

What You'll Handle

Social Media & Community Management

• Maintain consistent activity across Hoot-Recruit's Facebook group, Facebook business page, Instagram and The Offer Room community.
• Schedule and publish job opportunities, business updates, promotions, announcements and other relevant content.
• Ensure all public-facing content is professional, accurate, grammatically correct and consistent with the Hoot-Recruit brand.
• Keep platforms current without requiring reminders to post.

Client & Order Management

• Monitor new orders and inquiries received through our website, community platforms, business phone and other channels.
• Send onboarding communications and help new clients understand their next steps.
• Organize incoming orders, collect necessary information and route projects to the owner for completion.
• Respond professionally and promptly to client questions and follow up when information is missing.

Recruiting & Scheduling Support

• Post new job openings into our Applicant Tracking System (ATS) as recruiting needs arise.
• Review resumes and applicant information for completeness, accuracy and alignment with position requirements.
• Coordinate and schedule candidate interviews on the owner's calendar.
• Keep applicant information and recruiting activity organized and up to date.

Business Phone Management

• Help manage Hoot-Recruit's business phone line during designated availability.
• Accept transferred calls when necessary and respond to business text messages throughout the week.
• Assist prospective clients with basic service and ordering questions and help get new customers started with the appropriate service.
• Escalate matters requiring the owner's direct attention.

Operations Support

• Maintain client trackers, order information and other internal records.
• Recognize outstanding tasks and follow up without waiting to be reminded.
• Recommend tools, systems, automations or process improvements that could make Hoot-Recruit more efficient.
• Provide occasional administrative support as business needs evolve.

What We're Looking For

This role requires someone who is technologically confident, resourceful, self-directed and an excellent communicator.

Because you will communicate on behalf of Hoot-Recruit, strong written communication is essential. Spelling, punctuation, grammar, accuracy and attention to detail matter. You should be able to write a professional client response, social media post or business text without requiring someone else to proofread your work first.

Previous customer service, remote administrative, virtual assistant, recruiting, social media or similar professional experience is strongly preferred.

You should also:

• Be comfortable learning unfamiliar platforms and technology independently.
• Have experience working with customers or clients professionally.
• Be able to manage responsibilities and deadlines in a remote environment.
• Communicate promptly and professionally by phone, text and email.
• Be comfortable using or quickly learning social media platforms, scheduling tools, applicant tracking systems and online business platforms.
• Exercise discretion when handling confidential client and candidate information.
• Be proactive enough to recognize what needs attention and take appropriate action.

We're especially interested in someone whose natural approach is: I noticed this needed to be handled, so I handled it.

Schedule & Compensation

This is a very part-time, hourly 1099 contractor opportunity intended for someone seeking consistent supplemental income rather than full-time employment.

The position is expected to require approximately 2–4 hours per week, although responsibilities may grow over time.

Work will be completed on a consistent, agreed-upon schedule. Preferred availability is generally between 12:00 PM and 2:00 PM ET, with scheduled work divided across one or two days as needed. Some light monitoring and response to business text messages may be needed throughout the week.

Compensation: Negotiable based on experience and final scope.

The Person Who Will Thrive Here

You don't need to be micromanaged. You're organized, responsive, polished in your communication and comfortable figuring things out.

You understand that working remotely still requires consistency and accountability. When you're representing a business online or communicating with a client, you pay attention to the details because you understand that your communication represents the company.

The goal of this position is simple: keep Hoot-Recruit moving, keep our clients and candidates supported, and give the owner valuable time back.