Purchasing Coordinator (Finance)

LOCATION: CORPORATE HEAD OFFICE, TOKYO

JOB CATEGORY: Procurement & Purchasing

SCHEDULE: Full-Time

Qualifications & Requirements

1. At least 2 years' prior experience in finance / procurement or a similar role in hotel industry
2. Graduate / Bachelor's degree in Finance, Accounting, Business Administration, or a related field is preferred.
3. Demonstrated ability to handle multiple tasks, prioritize responsibilities, and meet deadlines in a fast-paced work environment.
4. Strong attention to detail with excellent analytical and problem-solving skills, enabling accurate processing of procurement-related documentation.
5. Proficiency in MS Office Applications (particularly Excel) and familiarity with any other procurement software or systems is desirable.
6. Effective verbal and written communication skills in both English and Japanese (business level), facilitating clear and professional communication with suppliers, vendors, and internal stakeholders.

Responsibilities

1. Assist in the creation and processing of purchase orders, ensuring accuracy, adherence to budgetary guidelines, and timely delivery of goods and services.
2. Interact with suppliers and vendors to obtain quotes, negotiate pricing, and coordinate product specifications, ensuring competitive pricing and optimal quality.
3. Verify incoming deliveries against purchase orders, reconcile discrepancies, and facilitate the timely processing of invoices for accurate financial records.
4. Collaborate with the inventory management team to monitor stock levels, conduct regular stock counts, and assist in identifying opportunities for cost savings and efficient inventory turnover.
5. Assist the finance department in monitoring and tracking procurement expenses, ensuring compliance with budgetary guidelines and highlighting any deviations.
6. Maintain accurate and up-to-date records of procurement activities, including purchase orders, invoices, contracts, and supplier information.
7. Ensure adherence to company policies and procedures, as well as relevant legal and regulatory requirements related to procurement activities.
8. Identify opportunities to streamline procurement processes, enhance efficiency, and improve overall effectiveness of purchasing operations.