Night Secretary

Position Summary

The position is responsible for providing a range of secretarial and administrative support to lawyers and collaborate with other secretaries and support staff within the team, while presenting King & Wood Mallesons in a highly professional manner to employees and external parties.

Key Accountabilities

• Working hours from 7:00 PM to 3:00 AM
• Preparing, formatting and amending correspondence and documents (including translation work)
• Handling mails, emails, calls and voice messages and take responsibility for attending to urgent matters
• Matter management and maintaining a well organised records management system
• Provide billing assistance and prepare all bills according to the Firms billing guidelines, where required
• General administrative and secretarial support to allocated authors, including diary/ calendar management, travel arrangements, claiming expenses, sending faxes, scanning, mailing, photocopying and printing and any other admin tasks, where required
• Any other tasks of secretarial, administrative or organisational nature where required

Knowledge

• Experience in Capital Markets an advantage
• Excellent command of Word and Excel, and Chinese Word processing
• Process and delivery management, a commitment to the delivery of quality services in a timely manner
• Knowledge of administrative procedures and legal secretarial duties
• Knowledge of social media for client/authors communications
• 2 to 3 years of secretarial/personal assistant experience
• Business College Certificate, Diploma or above

Skills and Abilities

• Excellent organisational and administrative skills
• Proficient in Mandarin and English (written and spoken)
• Ability to maintain confidentiality, in regard to both the firms business and the privacy of their authors
• Positive, enthusiasm to learn, approachable and personable
• Ability to work independently
• Good teamwork and interpersonal skills, particularly in terms of communicating with clients, the firms executive management team and other staff
• Ability to prioritise tasks and meet deadlines

Note: we do not accept agency referral for this role.