Store Planning, Quantity Surveyor

Luxury jewelry retailer with global presence.

Location

Hong Kong

Report to

Global Head of VM and Store Planning

Job Summary

• Be in charge & provide mastered quantity surveying services for stores. 360 interaction with store planning team, legal, contractors and consultants, region coverage: Worldwide (USA, Middle East, Asia, Japan, Europe, UK)

Responsibilities

Tender Preparation

• Define the project Responsibility Schedule in coordination with the store planning team.
• Provide mastered & tailor-made SOR(s) for each project/store construction within a timely manner:
• General contractor SOR
• Perimeter millworker SOR
• Others as required (MEP, lighting, structure, waterproofing, acoustics.)
• It requires planning & organising.
• A clear understanding of the store design and the scope of works.
• A tight coordination with the design & store planning team, consultants & vendors.
• A clear understanding & transcription of the tender drawings into wording.

Tender Issue

• Issue tendering letters & manage the tendering process:
• Organise page turn meetings with the different tenderers to ensure 1) documents are well received 2) well understood. Go through the SOR with them.
• Provide precise answers to tenderers RFI (request for information) and assess through the quality of their questions which tenderer is the most appropriate for the job.
• Issue SOR addendums when required, in coordination with the store planning team.
• It requires excellent communication & coordination skills (verbally & in writing)

Tender Analysis & Awards

• Upon tender return, provide SOR comparatives.
• Analyse & explain the tangible price variations between tenderers.
• Challenge the tenderers directly to understand their pricing, and request for additional information when required.
• Ensure all scopes are priced accurately to guarantee no variation costs during the construction phase.
• Challenge the tenderers on their price and provide solid negotiation leverage to the Global Head of Store Planning for Tender Awards.
• Issue Letter of Awards.

Terms & Conditions (T&C)

• Simultaneously to the SOR, provide T&C within a timely manner.
• Review conditions terms with legal team based in UK.
• Suggest projects milestones & payment terms, and have them agreed by the store planning team.
• Organise page turn meetings with the different tenderers to ensure 1) documents are well received 2) well understood. Go through the T&C with them.
• Finalise the milestones, payment terms and penalties with tenderers.

CAPEX

• Upon tender returns, consolidate all quotations in a CAPEX file and define the construction budget of each store.
• It requires to chase for all pending quotations.
• To estimate accurately the items which have not yet been priced.
• A proficient understanding of the exchange rates & shipping rates.
• Control & follow-up the CAPEX throughout the construction and ensure spending are tightly controlled.
• Control the invoices and ensure they are in line with the T&C payment terms, and with the CAPEX.

Requirements

• BA degree in quantity surveying with 10 years of work experience.
• Expert knowledge in retail construction and high-end projects.
• Like working in a family business environment, with smaller structure but where the individual matters.
• A doer able to work on complex & large-scale retail projects.
• Strategic & methodical way of thinking.
• Excellent command of English (written and spoken).
• Excellent financial and numeracy management skills & proficient in excel.
• Excellent communication, coordination and negotiating skills.
• Proactive, fast, precise and efficient.
• Problem solver & organizer.

LuxuryRetail#ProjectManagement#QuantitySurveying#StoreDesign#Asia#Worldwide