Job Description:
Under the direct supervision of the Financial Controller, this position provides administrative and secretarial support for the Financial Controller, CEO, and Human Resource Manager. In addition to:
Typing, filing and scheduling, performs duties such as payroll, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Onboarding and off boarding of new hires to include, gathering IDs, entering them into Nextep, running background checks, and sending them for drug testing.
Create and maintain the internal personnel folders and file accordingly.
Manage the company calendar.
Submit monthly Workers Comp wage reports.
Post advertisements for new positions that are available within the company and conduct all initial phone screenings.
Maintain updated performance evaluations and send to appropriate managers 30 days prior to the employee evaluation date.
Gather and organize payroll related documents for semi-monthly entry into Nextep.
Coordinate the annual benefit renewal each year with our provider and hold company wide open enrollment meeting.
Perform any other tasks assigned by the management team as needed.
1. Working knowledge of Microsoft word and excel.
2. Excellent written and verbal skills.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and copiers.
Physical Demands
This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.