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Administrative Assistant (Accounts & Invoicing) – Part-Time Contract
About the job Administrative Assistant (Accounts & Invoicing) – Part-Time Contract
Administrative Assistant (Accounts & Invoicing) – Part-Time Contract
Company: HireNow Staffing (Direct Placement Partner)
HireNow Snapshot
HireNow Staffing is actively recruiting a seasoned, detail-oriented Administrative Assistant to join one of our valued client partners in the beauty industry. This position supports day-to-day accounts and invoicing operations and is ideal for an administrative professional who thrives in a structured office environment where accuracy, organization, and accountability are essential.
This is an English-language position. Korean bilingual skills are not required.
Key Responsibilities
- File, organize, and collect invoices for processing
- Submit invoices accurately within the company's ERP system
- Enter invoice information with a high level of accuracy
- Process vendor payments through Bill.com
- Maintain organized financial and administrative records
- Provide administrative support to the accounting and operations teams
- Assist with document management and invoice tracking
- Communicate professionally with internal departments regarding invoice processing
- Perform additional administrative duties as assigned
Required Qualifications
- 2–4 years of administrative experience with hands-on accounts and invoicing responsibilities
- Experience working within ERP systems such as SAP, NetSuite, Concur, or comparable accounting software
- Working knowledge of Bill.com
- Basic Microsoft Excel proficiency
- Strong attention to detail and organizational skills
- Excellent written and verbal communication skills
- Ability to manage multiple priorities while maintaining accuracy
- Must reside near Los Angeles, California and be able to work onsite
- U.S.-based applicants only. Must be authorized to work in the United States.
Preferred Qualifications
- Accounts Payable (AP) and/or Accounts Receivable (AR) experience
- Previous experience supporting accounting or finance teams
- Experience within the beauty, retail, or consumer goods industries
- Familiarity with purchase order (PO) processing workflows
- Experience working in fast-paced corporate office environments
HireNow Package
- Compensation: $22.00 per hour (USD)
- Employment Type: Part-Time Open-Ended Contract
- Schedule: Flexible schedule | 28 hours per week
- Work Location: Fully Onsite – Los Angeles, California
- Expected Start Date: July 6, 2026
- Headcount: 1
HireNow Checklist
HireNow Staffing is recruiting an Administrative Assistant who demonstrates the following:
- Experience supporting accounts and invoicing functions
- Proven administrative experience within a professional office environment
- Strong ERP system knowledge (SAP, NetSuite, Concur, or similar)
- Experience processing payments using Bill.com
- Accurate data entry and document management skills
- Strong Microsoft Excel fundamentals
- Excellent organizational and time management abilities
- Ability to maintain confidentiality while handling financial documentation
- Reliable communication and follow-through
- Ability to work onsite in Los Angeles, California
- Meets all required qualifications and possesses several preferred qualifications
HireNow Standout Candidates
Candidates will be viewed most favorably if they demonstrate:
- Recent experience supporting accounting, finance, or operations teams
- A consistent history of accuracy when handling invoices and financial records
- Strong ERP system proficiency with minimal training required
- Experience improving administrative workflows and maintaining organized documentation
- Professional judgment, accountability, and attention to detail
- Stable employment history demonstrating long-term commitment and reliability
- Experience within beauty, retail, consumer products, or similar industries
HireNow Disqualifiers
The following will prevent candidates from moving forward in the hiring process:
- Frequent unexplained job changes or unstable employment history (jumpy resumes will not be accepted or interviewed)
- Failure to meet the required administrative and invoicing experience
- Lack of ERP system experience
- No experience using Bill.com or comparable payment processing platforms
- Inability to work onsite in Los Angeles, California
- Applicants requiring employment sponsorship
- Candidates who do not meet the core qualifications listed for this position