Job Openings
Client Service Specialist (Legal Secretary) - Litigation
About the job Client Service Specialist (Legal Secretary) - Litigation
Client Service Specialist (Legal Secretary) Litigation
Location: Washington, D.C. (Hybrid Consistent Onsite Presence Required)
Salary: $76,000 - $108,000
Employment Type: Full-Time, Direct Hire
About the Opportunity
HireNow Staffing is partnering with a prestigious Am Law 100 firm to identify an exceptional Client Service Specialist to join its Litigation practice in Washington, D.C. This role is designed for a polished, experienced legal secretary who excels in high-pressure environments, communicates with precision, and provides seamless support to senior partners and attorneys.
This position requires a professional who takes ownership, anticipates needs, and thrives in a client-focused environment. The ideal candidate has deep litigation experience, strong organizational instincts, and the ability to support complex international matters especially those involving Spanish-language documents.
This is a hybrid opportunity, but the firm requires a consistent in-office presence to maintain collaboration and uphold the firm's high service standards.
Key Responsibilities
Executive-Level Legal Support
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Manage complex calendars for partners and senior attorneys, resolving conflicts and anticipating needs.
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Coordinate heavy domestic and international travel arrangements, including itineraries, logistics, and meeting prep.
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Serve as a trusted liaison for clients, internal teams, and external vendors handling communications with professionalism and confidentiality.
Document & Case Management
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Draft, edit, and proofread legal documents, filings, correspondence, and presentations.
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Spanish-language proofreading, translation, and drafting experience is strongly preferred.
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Open new matters, maintain physical/electronic files, and ensure all materials adhere to firm protocols and compliance requirements.
Billing & Administrative Operations
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Process time entries, track deadlines, manage attorney expenses, and assist with pre-bill edits and final billing reviews.
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Collaborate closely with Finance, Client Accounting, Document Services, and other support teams to ensure accuracy and timely turnaround.
Litigation Practice Support
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Assist attorneys with hearing preparation, meeting materials, binders, research compilation, and internal project coordination.
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Provide support for presentations, client events, and attorney business development initiatives as needed.
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Uphold meticulous attention to detail while juggling multiple priorities and tight deadlines.
Required Qualifications
Candidates must meet the following criteria to be considered:
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6+ years of legal secretarial experience, preferably in an Am Law or similarly rigorous law firm environment.
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Strong background in litigation and/or international arbitration.
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Experience supporting senior partners and high-volume attorney teams.
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Advanced skills in MS Office (Word, Outlook, Excel, PowerPoint) and document management platforms.
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Proven ability to maintain confidentiality, manage sensitive information, and communicate professionally at all levels.
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Strong organizational, time management, and multitasking skills.
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Demonstrated longevity and consistency in past roles (stable resumes required).
Preferred Qualifications (Highly Valued by the Firm)
These skills significantly enhance candidacy and will be prioritized:
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Bilingual Spanish proficiency including drafting, translating, and proofreading legal documents.
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Prior experience supporting attorneys in global matters, foreign proceedings, or cross-border litigation.
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Familiarity with international clients, cultural nuances, and multilingual communication environments.
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Experience preparing presentations, coordinating events, and supporting attorney business development.