Talent Pool - Senior Document Controller - Construction Supervision

About Hill International:

Hill International  is a global leader in managing construction risk. With a strong presence in the Middle East, Hill delivers program, project, and construction management services on some of the regions most complex and high-value projects.

Position Summary:

The Senior Document Controller will oversee the document control operations for large construction supervision projects, ensuring all project records are accurately maintained, systematically organized, and securely stored. This role is key to ensuring smooth information flow between clients, consultants, contractors, and internal teams.

Key Responsibilities:

• Manage the document control system and ensure proper filing, indexing, and retrieval of project documents.

• Receive, review, log, distribute, and track all incoming and outgoing project documents such as drawings, RFIs, submittals, transmittals, letters, and reports.

• Maintain the project document register, ensuring that documentation is complete, current, and complies with project protocols.

• Ensure all document control procedures comply with project, company, and client requirements.

• Train, guide, and supervise junior document controllers and administrative staff on best practices and document control standards.

• Coordinate with project managers and discipline leads to ensure timely submission and response to project documentation.

• Generate regular reports (e.g., submittal logs, correspondence logs, overdue reports) for senior management and client teams.

• Manage document flow using EDMS (Electronic Document Management Systems) such as Aconex, Primavera Contract Management, or SharePoint.

• Ensure version control and secure backup of all controlled documents.

Qualifications:

• Education: Diploma or Bachelors degree in Business Administration, Information Management, Engineering, or a related field.

• Experience: Minimum 12 years of experience in document control, with at least 5 years in a senior capacity on major construction supervision projects in the Middle East.

• Skills:

  • Excellent organizational and time management skills.

  • Strong attention to detail and accuracy.

  • Good communication skills, both written and verbal.

  • Ability to work under pressure in a fast-paced environment.

• Languages: English fluency is essential; Arabic is an advantage.

Why Join Hill International?

• Be part of high-profile infrastructure and building projects across the GCC.

• Work in a multicultural environment with global best practices in project delivery.

• Build your career with a company known for its integrity and excellence in construction project management.

Note: This is a talent pool opportunity. Applications will be reviewed for future openings aligned with Hill International's pipeline of projects across the Middle East. Suitable candidates will be contacted as soon as relevant opportunities become available.