Contracts Management Department Manager (E2)

Company Introduction:

Hill International provides program, project, and construction management services for clients in a range of sectors undertaking major construction projects across the world. Our services include cost engineering and estimating, quality assurance, inspection, scheduling, risk management, and claims avoidance. For more information on Hill, please visit our website at www.hillintl.com

Position Summary:

The Contracts Management Department Manager (E2) leads the development and implementation of department structures, processes, and procedures to ensure functional compliance across all awarded contracts, including performance, change management, claims, handover, and close-out. The role manages contract administrators, reviews and approves change requests and claims, supports contract formation, monitors contractor performance, and ensures adherence to government and client procurement regulations. It also drives knowledge transfer, provides guidance on contractual matters, and oversees the effective execution and closure of large-scale, multi-discipline construction projects, particularly in the KSA region.

General Description of Role and Responsibilities:

• Developing and getting ratified department operating structure and department operating processes and procedures based on the PMM processes and procedures.
  
• Ensuring Functional compliance for awarded contracts in the areas of:
  o Performance
  o Guarantees
  o Invoicing and payment
  o Change management
  o Claims
  o Preliminary and final handover
  o Defects and warranty
  o Close-out
  

• Maintaining functional responsibility for contract administrators assigned to Clusters and Business units.
  
• Assessing the capability of Clients existing contracts staff and recommend appropriate roles and
  responsibilities.
  
• Preparing the Contracts Management Section knowledge transfer program which includes comprehensive on-the-job learning.
  
• Review change requests and claims and recommend for Approval.
  
• Supporting other departments with contracts formation and management services (i.e. templates for consultants services contracts, General Engineering Services contracts, etc.).
  
• NWCs consolidated list of approved contractors, consultants and suppliers.
  
• Support NWC in reviewing commercial part of the bid packages.
  
• Monitor the adherence of contract to the government and clients contractual and procurement regulations.
  
• Ensure proper implementation of projects close out processes and procedure according to PMM.
  
• Review project suspension and withdrawal requests and recommend for approval.
  
• Informs themselves of the relevant Quality, Environmental, Safety and Occupational Health Policies, Manuals and Procedures within Hill International and ensures continued compliance with these requirements while
  employed by Hill.
  
• Perform other duties as assigned by the line manager/supervisor

Qualifications, Experience, Knowledge and Skills:

• Bachelor in engineering from an accredited university.
• Minimum 20 years experience in contracts management including overall responsibility for contract management on large-scale projects.
• Experience with the Kingdom of Saudi Arabia procurement law .
• Direct experience of managing workload distribution, execution of work and personnel management.
• Formation and administration of (sub) contracts: pre-qualification, compilation of bid requests, receipt of bids, bid evaluation, award, monitoring contractor performance, back charges, resolution of claims and disputes. Technical and administrative knowledge of engineering/construction industry contracting practices, government and commercial procurement regulations and practices, policies, procedures and work practices.
• Demonstrated experience in pricing, contract law, contract drafting, administration and negotiation of change orders, effective correspondence, planning and scheduling.
• Thorough knowledge of prime contracts management administration as well as (sub) contract formation and administration, execution office and field procedures and documents relating to a multi-discipline construction project.
• Excellent verbal and written communication skills in both Arabic and English.
• Preferable Experience of working in KSA.