Contracts Management Department Manager

Company Introduction:

Hill International provides program, project, and construction management services for clients in a range of sectors undertaking major construction projects across the world. Our services include cost engineering and estimating, quality assurance, inspection, scheduling, risk management, and claims avoidance. For more information on Hill, please visit our website at www.hillintl.com

Position Summary:

The Contracts Management Department Manager – Head Office is responsible for leading and overseeing the companys contracts management function, ensuring the development, implementation, and compliance of departmental processes and procedures aligned with PMM standards. This role maintains functional oversight of contract administrators across clusters and business units, monitors contract performance, guarantees, invoicing, change management, claims, handover, defects, warranty, and project close-out. The position involves supporting other departments in contracts formation, managing workload distribution, and ensuring compliance with government and client procurement regulations. The Contracts Management Department Manager also develops knowledge transfer programs, reviews change requests and claims, and provides guidance on contracts administration while maintaining adherence to Hill Internationals quality, environmental, safety, and occupational health policies.

General Description of Role and Responsibilities:

• Developing and getting ratified department operating structure and department operating processes and procedures based on the PMM processes and procedures.
• Ensuring Functional compliance for awarded contracts in the areas of:

• Performance
• Guarantees
• Invoicing and payment
• Change management
• Claims
• Preliminary and final handover
• Defects and warranty
• Close-out

• Maintaining functional responsibility for contract administrators assigned to Clusters and Business units.
• Assessing the capability of the Clients existing contracts staff and recommending appropriate roles and responsibilities.
• Prepare the Contracts Management Section knowledge transfer program, which includes comprehensive on-the-job learning.
• Review change requests and claims and recommend them for approval.
• Supporting other departments with contracts formation and management services (i.e. templates for consultants services contracts, General Engineering Services contracts, etc.).
• NWCs consolidated list of approved contractors, consultants and suppliers.
• Support NWC in reviewing the commercial part of the bid packages.
• Monitor the adherence of contracts to the government and clients contractual and procurement regulations.
• Ensure proper implementation of project close-out processes and procedures according to PMM.
• Review project suspension and withdrawal requests and recommend for approval.
• Informs themselves of the relevant quality, environmental, safety, and occupational health policies, as well as manuals and procedures within Hill International, and ensures continued compliance with these requirements while employed by Hill.
• Perform other duties as assigned by the line manager/supervisor.

Qualifications, Experience, Knowledge and Skills:

• Bachelors in engineering from an accredited university.
• Minimum 20 years experience in contract management, including overall responsibility for contract management on large-scale projects.
• Experience with the Kingdom of Saudi Arabia procurement law.
• Direct experience in managing workload distribution, execution of work and personnel management. Formation and administration of (sub) contracts: pre-qualification, compilation of bid requests, receipt of bids, bid evaluation, award, monitoring contractor performance, back charges, resolution of claims and disputes. Technical and administrative knowledge of engineering/construction industry contracting practices, government and commercial procurement regulations and practices, policies, procedures and work practices.
• Demonstrated experience in pricing, contract law, contract drafting, administration and negotiation of change orders, effective correspondence, planning and scheduling.
• Thorough knowledge of prime contracts management administration as well as (sub) contract formation and administration, execution office and field procedures and documents relating to a multi-discipline construction project.
• Excellent verbal and written communication skills in both Arabic and English.
• Preferable Experience of working in KSA.