HR Administrator

HR Administrator

About Our Client
Our Client is a long-standing enterprise that has been an integral part of the industry for over 50 years. Committed to driving positive change, they contribute significantly to Malta's economy and uphold rigorous quality and environmental standards. The Client strives to be a force for good in society, promoting sustainability initiatives and actively reducing their environmental footprint. Marked by a dedication to consumer happiness, innovation, and responsible business practices, they continue to be a leader in their sector.

Role Overview
The HR Administrator will be responsible for supporting the day-to-day operations of the HR office, focusing on performance management, employee relations, and the administration of Time and Attendance (T&A) records and benefits. This role will be instrumental in ensuring the smooth functioning of HR-related activities and assisting in the development of HR initiatives across the Company.

Key Responsibilities

• Time and Attendance Management: Ensure accurate and timely updates in the HR payroll system, coordinate adjustments as authorised by management, and prepare T&A reports.
• Payroll Coordination: Forward payroll and salary information to Head Office by cut-off dates, close payroll in the HR system, and ensure required change sheets are sent.
• Contract and Document Management: Prepare and maintain documentation for employee engagements, contracts, probation monitoring, and terminations, and update Head Office on staff movements.
• HR Records Maintenance: Manage accurate records in HR systems for leave, absences, and other personal time entries.
• Performance Management Support: Assist in administering the Company's performance management programme, ensuring updated job descriptions and training plans for all employees.
• Sick Leave and Health Monitoring: Review sick leave trends, notify managers of employees on extended sick leave, and schedule health assessments in collaboration with Company health professionals.
• Employee Relations: Provide first-line support for managers and supervisors on employment-related regulations, Collective Agreement interpretation, and HR matters.
• Training Coordination: Work with departmental managers to schedule training and update training records in HR systems.

Qualifications, Skills, and Attributes

• Experience: Minimum of O-level education, with higher education considered an asset.
• Language Skills: Excellent command of English; knowledge of Maltese is advantageous.
• Communication Skills: Strong written and verbal communication skills for clear HR correspondence.
• Interpersonal Skills: Good interpersonal skills, with the ability to handle sensitive and confidential information professionally.
• Technical Skills: Proficient in Microsoft applications and HR IT systems.
• Organisation: Strong attention to detail and discipline in managing HR data and records.
• Self-Motivated: Willingness to learn and grow within the HR field.
• Problem-Solving: Ability to handle employee inquiries and resolve issues effectively.

What's on Offer

• Compensation: Competitive salary and benefits package.
• Working Hours: Full-time position.
• Career Development: Opportunity to contribute to the growth and development of HR initiatives within the company.

What Heroix Offers

• Confidentiality and Discretion: Your job search will be handled with the utmost confidentiality and professionalism.
• CV Review: Receive candid & constructive feedback to enhance your CV.
• Interview Planning: Get personalised prep sessions prior to your interviews.
• Cultural Fit Assessment: Understand the company culture to ensure it's the right environment for you.
• Long Term: Gain insights into the role and company for a long-term, stable career move.
• Exclusive Opportunities: Access a broader range of job opportunities.
• Personalised Candidate Profile: Stand out with a detailed profile highlighting your strengths and skills.
• Ongoing Support and Guidance: Benefit from continuous support throughout your job search process.
• Networking Opportunities: Leverage our extensive network of industry contacts for exclusive positions.
• Time Efficiency: Save time and effort with our efficient and effective recruitment strategies.
• Tailored Job Matching: Find the perfect fit with customised job matching based on your skills and career goals.
• Feedback Loop: Stay informed and engaged with regular updates and feedback on your application status.

Heroix - Rise to New Heights
Follow Heroix on LinkedIn and Facebook to be the first to know about our exclusive job offers!

LinkedIn: https://www.linkedin.com/company/heroix-rise-to-new-heights/
Facebook: https://www.facebook.com/Heroix.eu/

DIER E.A. Licence No: 00229-2023