Admin Support Specialist

We are seeking a meticulous and proactive Admin Support Specialist to join our Campaigns Management Team. This role will focus on providing administrative support for campaigns, ensuring compliance with Ad Standards Council (ASC) regulations, and managing documentation efficiently. The ideal candidate will have a strong eye for detail, excellent organizational skills, and a passion for content production and influencer marketing.

Key Responsibilities

1. Ad Standards Council (ASC) Compliance:

a. Prepare, review, and submit ASC (Ad Standards Council) documents for approval, including:

• Storyboards
• Font and music certificates
• Notarization documents
• Supporting materials and declarations.

b. Coordinate with internal teams and external stakeholders to ensure timely and accurate ASC submissions.

c. Track and manage the status of ASC applications, including follow-ups and revisions if required.

2. Campaign Administration:

a. Influencer Campaign Support:

• Assist in auditing influencer postings to ensure compliance with campaign guidelines and ASC standards.
• Organize and manage campaign assets, ensuring all necessary approvals are documented.

b. Documentation Management:

• Maintain accurate and up-to-date records of all campaign-related documents.
• Prepare campaign reports, summaries, and insights for internal reviews.

c. Product Handling and Logistics:

• Source and curate products required for campaigns.
• Coordinate logistics for product delivery and handling.

d. Ad Hoc Tasks:

• Support the team with additional documentation and administrative tasks as needed.

3. Coordination and Communication:

• Serve as the point of contact for ASC-related inquiries and ensure smooth communication between internal teams and ASC representatives.
• Coordinate with influencers and content creators to gather necessary documentation for ASC submissions.
• Provide status updates and escalate any issues that may affect campaign timelines.

Requirements

• Bachelors degree in Marketing, Communications, Business Administration, or a related field.
• 1-2 years of experience in campaign management, marketing, or administrative support.
• Familiarity with Ad Standards Council (ASC) processes and requirements is a plus.
• Excellent organizational skills with a keen eye for detail.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and deadlines efficiently.
• Proficiency in Google Suite (Docs, Spreadsheets, Slides)
• A proactive and solution-oriented mindset.