Online Applicant Privacy Policy
Effective Date: August 1, 2023
This Online Applicant Privacy Policy ("Policy") outlines how we collect, use, disclose, and protect personal information provided by individuals who apply for positions within our organization through our online application process. We are committed to safeguarding your privacy and ensuring the security of your personal information. By submitting your application and personal information, you consent to the practices described in this Policy.
1. Information We Collect
We collect the following types of personal information during the online application process:
- Contact Information: Name, address, email address, phone number, and other relevant contact details.
- Resume/CV and Cover Letter: Educational background, work history, skills, qualifications, and other relevant information you provide in your application documents.
- References: Contact information and details of individuals you provide as references.
- Responses to Application Questions: Responses to specific application questions, assessments, and any additional information you provide.
- Diversity and Inclusion Information (Optional): Information related to gender, race, ethnicity, disability, and other diversity-related information that you may choose to provide voluntarily.
2. How We Use Your Information
We use the collected information for the following purposes:
- To evaluate your application for the specific position you applied for.
- To communicate with you regarding your application, including interview scheduling and updates.
- To assess your suitability for other current or future job openings, unless you indicate otherwise.
- To conduct background checks and verify information provided.
- To comply with legal obligations and regulations.
- To improve our recruitment processes and diversity initiatives.
3. Disclosure of Your Information
We may share your information with the following entities, only to the extent necessary for the purposes outlined above:
- Hiring Managers and Interviewers: Those involved in the recruitment and selection process.
- Third-Party Service Providers: Background check providers, applicant tracking system providers, and other service providers who assist in the application process.
- Legal and Regulatory Authorities: If required by law, court order, or government regulations.
4. Data Security
We take appropriate technical and organizational measures to safeguard your personal information. However, no data transmission over the internet is entirely secure. We cannot guarantee the security of your information during transmission, so any transmission is at your own risk.
5. Your Rights
- You have the right to access, update, and correct your personal information in our records.
- You can withdraw your application at any time.
- You can request the deletion of your personal information, subject to legal obligations.
6. Third-Party Links
Our online application process may include links to third-party websites. This Policy does not cover the privacy practices of those websites. We encourage you to review the privacy policies of any third-party sites you visit.
7. Updates to the Policy
We may update this Policy from time to time. The most recent version will always be available on our website.
8. Contact Us
If you have questions or concerns about this Policy or how we handle your personal information, please contact us at info@helmsmangrp.com.
By submitting your application, you acknowledge that you have read and understood this Policy and consent to the collection, use, and disclosure of your personal information as described herein.