Accounts Associate, Mumbai

Role: Accounts Associate, Mumbai
Experience: 1-3 years 
Salary: Up to 5 LPA
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Job Summary:

The Accounts Associate will play a crucial role in maintaining accurate and efficient financial records, specifically focusing on project-wise purchases, grant management, and compliance with statutory regulations. This position requires a detail-oriented individual with a strong understanding of accounting principles and the ability to work independently and collaboratively within a team. The Accounts Associate will be responsible for ensuring the integrity of financial data, supporting financial reporting, and providing necessary information to trustees and other stakeholders.

Key Responsibilities:

1. Project-Wise Purchase Management:

• Manage and track all project-related purchases, ensuring proper documentation and authorization.
• Process purchase orders, invoices, and payment requests accurately and in a timely manner.
• Maintain detailed records of project expenditures and reconcile them with project budgets.
• Monitor and control project-related expenses to ensure adherence to budgetary constraints.
• Liaise with vendors and suppliers regarding purchase orders, invoices, and payments.

2. Bookkeeping and Accounting Records:

• Maintain accurate and up-to-date bookkeeping and accounting records.
• Process and record financial transactions, including accounts payable, accounts receivable, and general ledger entries.
• Reconcile bank statements and other financial records regularly.
• Ensure all financial data is entered and maintained in accordance with established accounting standards and policies.
• Generate and maintain financial reports and summaries as needed.

3. Compliance and Statutory Regulations:

• Ensure compliance with all applicable statutory regulations, including tax laws, MCA policies, and NGO-specific accounting standards.
• Stay updated on changes in accounting policies and regulations relevant to the organization.
• Assist in the preparation and filing of statutory returns and reports.
• Maintain accurate records of all compliance-related activities.

4. Grant Management:

• Maintain detailed records of grants received and utilized.
• Track grant expenditures and ensure they align with grant agreements and reporting requirements.
• Prepare grant-related financial reports and documentation for submission to grantors.
• Maintain a comprehensive grant register.

5. Purchase Registers:

• Maintain accurate and up-to-date purchase registers.
• Track and reconcile purchase orders, invoices, and payments.
• Ensure all purchase transactions are properly documented and recorded.

6. Trustee Communication and Policy Implementation:

• Brief trustees on MCA policies and new accounting policies specific to NGOs.
• Maintain records in accordance with these policies and ensure consistent application.
• Prepare and present financial information to trustees as required.
• Respond to trustee inquiries regarding financial matters.

7. Financial Reporting and Documentation:

• Assist in the preparation and review of financial reports, including balance sheets, income statements, and cash flow statements.
• Prepare supporting documentation for financial reports and audits.
• Maintain organized and accessible financial records.

8. Interdepartmental Coordination:

• Coordinate effectively with other departments to resolve discrepancies and ensure accurate financial records.
• Provide financial information and support to other departments as needed.
• Collaborate with team members to streamline financial processes and improve efficiency.

Qualifications and Skills:

• Bachelor's degree in Accounting, Finance, or a related field.
• [Specify number] years of experience in an accounting role, preferably in an NGO or similar organization.
• Strong understanding of accounting principles and practices.
• Proficiency in accounting software and MS Office Suite (Excel, Word, etc.).
• Knowledge of MCA policies and NGO accounting standards.
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to work independently and as part of a team.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• [Specify any preferred or additional skills, such as knowledge of specific accounting software or languages.]

Personal Attributes:

• Integrity and ethical conduct.
• Proactive and self-motivated.
• Problem-solving and analytical skills.
• Ability to work under pressure and meet deadlines.
• Commitment to the organization's mission and values.

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Hiring Note: Applications will be reviewed on rolling basis. This job is first posted on March 22, 2025 on GroundZeroJobs.org

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