Manager - Admin, Mumbai

Role: Manager - Admin, Mumbai
Experience: 10-16 years
Salary: Upto 10-12 LPA

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Role Overview: 

The Administrative Manager is responsible for leading and optimizing all office operations, including facilities management, procurement, vendor relations, and cross-functional administrative support. This role ensures cost-effective, compliant, and efficient processes by using data analytics, trend reports, and performance metrics to make strategic decisions and drive continuous improvement. You will serve as a systems leader and team mentor, aligning administrative functions with organizational goals and industry best practices.

Key Roles & Responsibilities:

- Strategic Operations & Cost Optimization: Lead the implementation of administrative systems and standard operating procedures (SOPs). Conduct monthly and quarterly spend analysis to identify opportunities for savings and process gaps. Drive cost optimization through vendor renegotiation, aiming for at least a 10% savings while maintaining service quality.

- Vendor & Procurement Management: Lead vendor evaluation, onboarding, and performance monitoring. Develop service level agreements (SLAs) and periodically review vendor performance.

- Travel & Facilities Management: Ensure all travel bookings are 100% compliant with policy and that employee logistics are handled efficiently. Oversee the upkeep of office infrastructure, housekeeping, and maintenance contracts.

- Training Venue Management: Coordinate and finalize internal and external training venues based on budget and suitability. Manage end-to-end logistics for these events, including setup, refreshments, IT/AV support, and post-event cleanup.

- Data-Driven Decision-Making: Create dashboards and trend analysis reports using Excel/Power BI for leadership review. Use data to provide actionable recommendations to improve efficiency and the employee experience.

- Compliance & Governance: Ensure adherence to statutory norms, safety protocols, and internal audit findings.

- Team Leadership: Lead and mentor administrative executives and build their capacity to manage their own verticals.

Candidate Specification:

- Educational Qualifications: A postgraduate degree in Business Administration, Facility Management, or a related field is required.

- Years of Experience: 8-10 years of experience in core administration roles, with at least 2 years in a managerial capacity. Experience in a nonprofit is preferred.

- Technical Skills: Advanced proficiency in MS Excel/Google Sheets is required, including pivot tables and formulas. A working knowledge of Power BI or Google Data Studio is also necessary.

- Personal Attributes: The ideal candidate is organized, proactive, detail-oriented, adaptable, and willing to travel for field visits.

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Hiring Note: Applications will be reviewed on rolling basis. This job is first posted on Aug 22, 2025 on GroundZeroJobs.Org

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