Corporate Admin Assistant

Job objective

Assisting with the day-to-day operations for office by doing clerical tasks such as filing paperwork, answering phone calls, preparing documents for meetings, managing the meetings` reservations, in addition to handling travel arrangements.

Responsible for providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of administrative tasks.

Environment

Internal: Management Team and rest of the Departments

External: GEPD Office, Visitors Vendors and Suppliers.

Key responsibility

1) Front Desk Tasks:

• Provide general support to visitors to ensure their seamless and positive experience and decide if they should be able to meet with executives.
• Answer and direct phone calls, Maintain contact lists.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies for the corporate office.

2) Admin Tasks:

• Organize and schedule appointments and meetings, by being responsible for the meeting rooms reservation system of GEPD corporate office.
• Write and edit documents from letters to reports and preparing requested presentations.
• Produce and distribute correspondence memos, letters, faxes, forms, and reports.
• Carry out administrative duties such as filing, typing, copying, binding, scanning, as needed.
• Organize and maintain the office Electronic and manual filing systems, with high confidentiality.
• Responsible for dealing with the telecom company in terms of executing all related duties as activating, and delivering the SIM cards to newly hired employees, overseeing budgeting, reporting, revising, and proceeding in invoice payments.

3) Travel Arrangements Tasks:

• Arrange travel trips by acting as a point of contact for the foreigners in terms of preparing and easily executing visits agendas.
• Assists in making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.

Academic experience required.
Bachelor s Degree in related fields

Professional experience required

Typically requires a minimum of 3-5 years of related experience in Administrative Work.

Computing skills
Proficiency in all Microsoft Office applications.

Personal skills

• Outstanding Verbal and Written Communication Skills.
• Excellent Time Management Skills.
• Attention to detail and Problem-Solving Skills
• Ability to Multi-task.
• Strong organizational and planning skills.

Languages

• Written and spoken English and Arabic.