Job Openings ENERCALC Virtual Assistant

About the job ENERCALC Virtual Assistant

Please Note: This job is being posted on behalf of Sarah Vita (enercalc.com) by Great Assistant (www.greatassistant.com). Great Assistant is a company that works with entrepreneurs to match them to assistants.

ENERCALC is a software company that provides engineering calculation tools for structural and civil engineers. Founded in 1982, ENERCALC supports professionals with software used for the analysis and design of low to mid rise structures. The company operates as a fully remote team that values trust, accountability, and meaningful work that serves the engineering community.

Sarah Vita is the Executive Assistant and Marketing Coordinator at ENERCALC. In this role, she supports operations and marketing initiatives across the organization and works closely with leadership and team members to keep projects moving forward.

We are seeking a full time Virtual Assistant to support Sarah as she transitions into more big picture operational and marketing focused responsibilities.

Culture fit is critical for this position. The right candidate will strongly align with ENERCALC's Core Values:

  • Simplify
  • We are transparent and accountable
  • We take care of each other
  • Focus on improvement

Success in this role means being highly organized, proactive, and dependable while helping the team operate smoothly behind the scenes. It also means taking ownership of your work, communicating clearly, and contributing positively to a high trust, collaborative environment.

Some of your responsibilities will include:

  • Creating promotional graphics using templates
  • Website administration support
  • Managing meeting recordings and shared drive organization
  • Managing incoming phone calls and routing inquiries appropriately
  • Coordinating trade show logistics and materials
  • Managing virtual meeting administration and moderating monthly Office Hours
  • Reviewing weekly publications for mentions of ENERCALC customers
  • Calendar and scheduling coordination
  • Email and administrative coordination
  • Invoice tracking and support
  • Monitoring task management systems and tracking project progress
  • Providing administrative overflow support to the broader team
  • Executing various tasks as assigned

In addition to the above, the ideal candidate must be/have:

  • Strong alignment with ENERCALC's culture and values
  • Comfortable contributing to a positive, drama free remote team environment
  • Highly organized and detail oriented
  • Reliable and consistent with strong follow through
  • Proactive and self directed
  • Intelligent and solution oriented
  • Able to take ownership of tasks and improve processes
  • Comfortable working with clear expectations and defined outcomes
  • Strong written and verbal communication skills
  • Comfortable asking questions and collaborating
  • Confident and emotionally mature, not ego driven
  • Friendly, easy going, and personable
  • Accountable and transparent in their work
  • Able to thrive in a high trust, outcome focused environment
  • You must be tech savvy and quick to pick up new tools and software

Experience with the following tools is a plus:

  • Google Drive
  • Microsoft Office and Microsoft Outlook
  • Slack
  • ClickUp
  • WordPress
  • Zoom
  • AI tools such as ChatGPT or Claude
  • CRM tools

Position Details

  • This is a full-time, remote W2 position
  • The position will be 40 hours per week
  • Benefits include Medical, Dental and Vision, PTO, Sick Time, Paid Holidays, and 401k
  • Hours are flexible within 9:00 am to 5:00 pm PST
  • You will be required to attend a monthly team meeting at 8:30 am PST
  • The pay rate is $30/hr (USD)
  • We are looking for someone to become a long term (3+ years) team member

**Please do not contact Sarah Vita or ENERCALC directly, doing so will disqualify your application***