Admin Operation Assistant

Responsibilities: 

• Manage professional and personal scheduling for the VP, including agendas, mail, email, phone calls, client management, and other company logistics. 
• Coordinating  complex schedule and calendar management, as well as content and flow of information to senior executives. 
• Manage senior executives travel logistics and activities, including accommodations, transportation and meals. 
• Provide administrative and office support, such as daily and weekly monitoring of google sheets (reports) creation and maintenance of filing system and contacts database. 
• Maintain professionalism and strict confidentiality with all materials. 
• Organize team communications and plan events, both internal and off-site. 
• Ability to work under pressure and meet deadlines. 

Required skills and qualifications

• Four or more years experience in an administrative role reporting directly to upper management. 
• Excellent written and verbal communication skills. 
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects. 
• Proficient with office productivity tools and an aptitude for learning new software and systems. 
• Flexible team player, wiling to adapt to changes and unafraid of challenges. 
• Ability to maintain confidentiality of information related to the company and its employees. 

Prepared skills and qualifications

• Experience in overseeing budgets and expenses. 
• Experience in developing internal processes and reportorial. 
• With background in Canva, photoshop, other designed programs.