Business Administrator AU - GSCC3P

Responsible for the administration of the following:

Maintenance of financial records

• Responsible for maintenance of financial records for all locations
• Enter income & expenditure data into the finance system
• Reconcile bank accounts weekly
• Manage direct debits, online payments, cheque payments and church bank accounts
• Receiving and entering data from invoices for all goods and services supplied to/for the Church
• Preparing info for auditor annually
• Compile GST/BAS statements and submit to ATO
• Ensure levy payments are processed
• Manage petty cash payments & reconciliations
• Manage church credit card issuing and cancellations
• Prepare event costing information for post event summaries
• Prepare reports for team directors on team expenditure
• Prepare reports for pastors re allowances

Provide financial reports to Church Board

• Provide weekly reconciliation reports & cashflow shapshot report
• Compile monthly financial reports for the Board of Directors
• Provide the Key Indicator report for the Board of Directors
• Provide monthly snapshots for the Board of Directors
• Provide administrative support to the Board of Directors (Meeting minutes, preparing financial reports etc)
• Prepare annual audit

Vision Builders Directors support

• Receive and compile vision builders pledges
• Action direct debit and credit card payments as requested
• Keep accurate records of payments received
• Provide monthly giving reports to vision builders directors
• Provide quarterly giving updates to pledge givers

Maintenance of Church Insurances

• Ensure annual insurance renewals are adequate coverage for building and equipment
• Maintain summary report of all policies

Staff payroll and wages

• Ensure correct wages are processed fortnightly and monthly benefit payments and allowances paid
• Ensure appropriate superannuation payments for staff are processed
• Generate regular pay slips for staff
• Lodge fortnightly ATO one touch payroll reports
• Handle wage related correspondence from Centrelink for staff

Point of Sale System

• Manage the Point of Sale System operations & reports.

HR and Finance:

• Process and maintain staff leave records, paper format and in Xero.
• Prepare adjustment to contracts for remuneration purposes.
• Prepare correspondence relating to staff.
• Assist with Payroll and calculate annual adjustments advising Finance and Exec Team of any changes.
• Maintain monthly church stats on database.

Qualifications/Experience:

• Knowledge and experience in using Xero accounting software
• Knowledge and experience in Excel software
• Excellent communication and organisation skills
• Participates well in a team environment