Sales Support & Executive Assistant US - IGTCS

Qualifications:

• Graduate of Business Administration, Office Management, or any relevant degree
• At least 2 years of experience as a Virtual Assistant
• Proficient in calendar management, travel coordination, and meeting facilitation.
• Experience in document management and electronic signature platforms such as Adobe Acrobat, DocuSign, and Microsoft Office.
• Knowledge of LinkedIn, Facebook, and Twitter/X for professional networking and social media engagement.
• Familiarity with digital communication and scheduling tools, including RingCentral, Calendly, and Microsoft Bookings.
• Skilled in using Canva and Affinity for creating visually appealing content and social media graphics.
• Experience with CRM and marketing automation platforms such as GoHighLevel and Salesforce is a plus.
• Comfortable using Bill.com for invoice management and expense tracking.
  Familiarity with WordPress for basic website content management.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment
  
• Excellent communication and interpersonal skills
• Strong organizational, critical thinking, and problem-solving skills
• Excellent written and verbal communication skills
• Must be willing to work in a hybrid arrangement and in a night shift schedule

Responsibilities:

• Manage and coordinate the executives calendar, schedule meetings, and prioritize appointments.
• Draft, send, and track Non-Disclosure Agreements (NDAs) and contracts.
• Coordinate all travel arrangements including flights, hotels, and dining reservations for business trips.
• Monitor and record executive and company expenses for reimbursement and reporting.
• Develop and maintain an organized SharePoint repository for all company records and documentation.
• Facilitate onboarding of new team members, including access setup and orientation coordination.
• Send calendar reminders with detailed agendas; document and distribute meeting notes and action items.
• Act as a liaison between executives and internal teams to ensure seamless communication and follow-through.
• Conduct LinkedIn prospecting and outreach to support lead generation.
• Engage with followers and prospects on Facebook, Twitter, and other platforms to enhance brand presence.
• Source and design basic graphics for social media and campaign content.
• Schedule meetings with prospective clients generated from marketing campaigns.
• Perform timely follow-ups with prospects to nurture leads.
• Manage and organize client communication, including responding to emails and maintaining a clean inbox.
• Publish and promote upcoming webinars, podcasts, and events across company channels.
• Coordinate with vendors and venues for events, including merchandise, catering, and logistics.
• Ensure all event needs are aligned with brand standards and executed on schedule.