Job Openings BookKeeper

About the job BookKeeper

Position advertised: Junior Bookkeeper

Job specifications

Their duties include entering transactions, confirming the accuracy of entered information, helping prepare reports as necessary, and completing any other duties as required.

Duties and responsibilities

  • Ensure that the administration and filing of the following is conducted and up to date. 

  • Bank account and debit order list,

  • Prepare new budget,

  • Clear credit cards for travel purpose,

  • Issue cash and petty cash vouchers,Prepare forex cash for site travellers,

  • Archive files after audit,

  • Creation of new files,

  • Facilitate credit applications and ensure credit limits are manged

  • Accurately capture and verify the following financial data onto the financial management system to ensure accurate record and bookkeeping:

  • Credit card transactions,

  • Slips,

  • supporting vouchers and petty cash transactions,

  • Director’s personal and forex purchase orders,

  • Creation of General Ledger, Journal entries and preparing and processing manual journal entries

  • Coordinate proper management of assets by administering the following to ensure completeness and accuracy of assets,

  • inventory, and liabilities records:Capture assets from stock arrival on financial management system,

  • Capture assets on asset list,Remove disposed and lost assets from the list,

  • Save asset invoice in the finance folder

  • Perform and facilitate the following banking transactions, transfers and reconciliations on an ongoing basis:

  • Credit cards 

  • transfers,

  • Bank account reconciliation by drawing statement daily from bank and update on the financial information system,

  • Forex transfers,Inter-account transfers,

  • Open new bank accounts, order forex cash for petty cash box,

  • Process inward and outward forex payments, 

  • Upload new beneficiaries forex banking details,

  • Upload new supplier and employee beneficiaries and maintain existing ones,

  • Download proof of payments, Prepare weekly and monthly payments,

  • load onto banking system then create remittance advices,

  • Monitor, 

  • Manage and reconcile corporate credit cards

  • Oversee and ensure proper contract management by comparing invoices between supplier service level agreements and contracts as well as updating SLA and corporate supplier expiry date sheet.

 Qualification and skills required

  • Senior Certificate (NQF 4) B. Com or equivalent qualification

  • Accounting and Bookkeeping experience in both time-based reimbursable and fixed price projects environment 3 Years essential, Budget generation and management 3 Years Essential

  • Management of full accounts receivables and accounts payables function for more than one company 2 Years Essential,

  • Vendor and client contracting and agreements 3 Years Essential

Experience needed

  • Basic bookkeeping and business accounting practices and principles Essential

  • Financial security measures and control Essential

  • Financial, business and tax law Essential

  • Quickbooks 

Minimum requirements

  • Basic bookkeeping and business accounting practices and principles Essential

  • Quickbooks

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