Invoicing Specialist (6 Months Contract)

1. Responsibility

Invoice Preparation & Issuance:

• Prepare and generate invoices accurately and in a timely manner based on client agreements and internal guidelines.
• Ensure all invoices comply with company standards and client-specific requirements.

Data Validation & Accuracy:

• Cross-check and validate all data entries and charges before finalizing invoices.
• Collaborate with other departments to ensure invoicing data is complete and accurate.

Client Communication & Support:

• Address and resolve client inquiries related to invoices promptly and professionally.
• Work closely with the account management team to clarify and adjust any client-specific invoicing requirements.

Reconciliation & Reporting:

• Conduct regular invoice reconciliations to ensure consistency across all accounts.
• Prepare and analyze invoicing reports, identifying trends, discrepancies, and areas for process improvement.

Compliance & Record-Keeping:

• Maintain comprehensive and organized records of all invoices, payments, and client communications.
• Ensure all invoices are compliant with relevant regulations, policies, and audit standards.

Process Improvement:

• Identify and suggest improvements in the invoicing process to enhance efficiency and accuracy.
• Participate in team projects aimed at improving invoicing workflows and reducing errors.

2. Key skills and experience

Education & Experience:

• Bachelors degree in Accounting, Finance, or a related field (preferred but not required).
• Relevant experience in an invoicing, billing, or finance support role.

Technical Skills:

• Proficiency in invoicing software and Microsoft Excel.
• Strong data entry skills with high attention to detail.

Soft Skills:

• Good English communication skills, both written and verbal.
• Strong analytical skills and a proactive approach to problem-solving.
• Ability to work independently and as part of a team, with a high degree of accuracy and integrity.

3. Benefits

Salary and Benefits

• Attractive salary and benefits;
• Premium Healthcare and Mental Health Care service for you, 100% covered by the company;
• Extra bonus per personal events (Wedding, Funeral, Hospitalization, Newborn baby) and a very cute baby box for staff who are going to welcome a new baby angel to the world;
• Annual health check, annual flu vaccination;
• Summer vacation (Paid days off and bonus);
• Paid leave (12 days/year).

Working Environment

• We work 40 hours per week (Monday-Friday);
• International, fun, and professional working environment: Working closely with both experienced Vietnamese and foreign experts;
• Modern hardware; Free drinks (coffee, tea, etc.);
• Training and career development opportunities;

Working Location: Minh Khai Ward, Hai Ba Trung District, Ha Noi