Office Administrator

Job brief

We are seeking a dedicated Office Administrator to oversee and coordinate all administrative functions within the company. This role will play a crucial part in supporting various departments, including Sales & Marketing, Operations, HR, Finance, and regulatory compliance, ensuring the seamless operation of the organization. If you have excellent organizational skills, a proactive approach to problem-solving, and the ability to work collaboratively with multiple teams, we welcome your application to contribute to the smooth functioning of ALTUS ICT.

Responsibilities

• Ensure efficient office management, overseeing operational efficiency, communications, and strategic planning.
• Warmly greet visitors and promptly handle phone calls, providing a welcoming atmosphere.
• Prepare meeting agendas and distribute minutes to support efficient communication.
• Uphold the company's mission, vision, and core values.
• Manage mail and office stationary storage, ensuring availability of supplies.
• Book conference and meeting rooms, maintain petty cash and; handle prepaid accounts while maintaining accurate transaction records.
• Serve as the main point of contact between the company, staff, and office building management, providing information and addressing inquiries.
• Act as the designated health and safety representative, ensuring a safe and tidy office environment.
• Maintain accurate records, implement a filing system, and compile reports.
• Follow and improve existing processes and procedures, while assisting with other duties as needed to maintain a professional and presentable office space.
• Coordinate internal and external meetings.
• Organize and manage paperwork and computer-based information.
• Assist with staff travel and accommodation arrangements.
• Handle import and export arrangements for the company.
• Collect all payroll information from the line managers/supervisors/employees and transmit to the payroll office.

Requirements

• Grade 12 or Diploma / Certification in Office Administration or relevant
• >3 yrs in Office Administration or other Clerical position
• Valid Code 8 Drivers License
• Experience in Filing & Data Management , Minute Taking and Logistics Management
• An understanding of the departmental  needs is a must
• Familiarity with office management procedures and basic accounting principles
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong supervisory and leadership skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.
• Basic understanding of how to operate standard business equipment.
• Proficient with Microsoft Office Suite or related software.