Documentation Assistant

About Us:

Frontall HR Solutions is a workforce solutions company operating in the United States. We provide U.S.-based companies with comprehensive HR services, including Business Process Outsourcing (BPO), Temporary Staffing, Employer of Record (EOR), and Direct Hire Recruitment, enabling our clients to build efficient, compliant, and scalable teams.

Frontall connects U.S. companies with top talent and operational excellence, combining technology, process expertise, and a people-first culture.

About the Role:
The Documentation Assistant supports Frontall's government bidding process by assembling and organizing proposal packages.

The role includes preparing documents such as compliance matrices, organizational charts, past-performance information, resumes, and other required attachments.

Working closely with the Bidding Coordinator, the Assistant helps ensure proposals are accurate, customized, compliant, and submission-ready.

Work Arrangement: On-site.

Key Responsibilities:

• Assemble complete proposals, including project organizational charts, compliance matrices, staffing resumes, and delivery timelines.
• Build and maintain an up-to-date table of Frontall's past government contracts and billed volume for reuse across proposals.
• Maintain and adapt a library of reusable proposal content, customizing materials to each agency and opportunity instead of relying on generic boilerplate language.
• Manage the candidate recruitment and selection matrix used as a supporting attachment for specific bids.
• Work closely with the Bidding Coordinator to turn opportunity briefings into finished, submission-ready proposals within one to two business days for priority opportunities.

Qualifications:

• Advanced or fluent English, written and spoken.
• Strong technical writing and document organization skills in English.
• Ability to synthesize information into clear, structured content.
• Strong attention to detail and focus on document compliance.
• Proficiency in Microsoft Word and Excel.
• Familiarity with AI tools for drafting and document structuring.

Experience That Is a Plus:

• Experience in technical writing, document assembly, or editing.
• Exposure to RFPs, government bids, or formal proposal documentation.
• Experience organizing complex documents under tight deadlines.