Receptionist & Front Office Executive

Job Descriptions:

• Welcoming visitors and/or training groups, re-direct visitors to the relevant office/personnel; required to sit at reception.
• Register visitors to assess turnstile and lift access.
• Have ownership of office management systems and procedures including, incoming and outgoing mail and inbound call-handling.
• Assist Management and Managers to coordinate and book venue for meetings and appointments for client and business meetings.
• Maintain and upkeep of assets records and ensure updated periodically including stock maintenance of assets.
• Track and replace office supplies including pantry as and when necessary to avoid interruptions.
• Handle office maintenance and activities such as ordering F&B for birthday celebration and special meetings, vendor maintenance of plants etc.
• Support to liaise with contractors, vendors and suppliers for any issues relating to office matters e.g. maintenance and service of office equipment, cleaning services, maintenance of office facility etc.
• Assist and support Office Management Executive to coordinate on travel arrangements (air ticket booking/ visa application/ accommodation reservation/ arranging schedule).
• Support Marketing Dept on festive decoration and event decoration.
• Any other ad-hoc duties as assigned by Office Manager/HR Director.

Job Requirements:

• Diploma or Degree in administration, business or relevant field is preferred.
• Minimum 3 - 4 years of working experience as receptionist, office admin or similar positions
• Experience with reception and administrative tasks.
• Experience of Microsoft Office and other office management tools and applications.
• Good organizational and time management skills.
• Be detail-oriented and able to handle multiple tasks effectively.
• Able to prioritize and carry out routine responsibilities with minimum supervision.
• Good command of written and verbal communication skills.