Senior Accounts Payable

Senior Accounts Payable Specialist

Four Squared Solutions is seeking a Senior Accounts Payable Specialist for an opportunity located in Fort Lauderdale, FL

About the Role

The Senior Accounts Payable Specialist plays a key role in ensuring the timely and accurate processing of vendor payments and expense reports for a global cruise line operation. This role involves managing complex invoice workflows, maintaining vendor relationships across shipboard and shoreside operations, and supporting high-volume payment cycles.

The ideal candidate has extensive accounts payable experience, strong payment processing knowledge, and thrives in a fast-paced, deadline-driven environment with multi-currency and international transactions.

Key Responsibilities

Invoice and Expense Processing

• Process high-volume invoices for shipboard and land-based vendors, ensuring proper coding, approvals, and compliance with company policies and maritime regulatory requirements.
• Review contracts, purchase orders (POs), and receiving documentation to validate invoice accuracy.
• Ensure timely entry and approval of employee expense reports in compliance with travel and entertainment policies.

Payment Processing

• Coordinate and execute weekly payment runs via checks, ACH, international wires, and credit card platforms.
• Manage payment batches in the ERP system, verifying accuracy, vendor terms, and banking details.
• Ensure timely disbursement of payments to global vendors, including port agents, fuel suppliers, hotel and excursion partners, and provisioning companies.
• Support treasury and cash management by forecasting and preparing funding requests for large scheduled disbursements.
• Maintain vendor banking information securely and coordinate with Treasury for validation of changes.
• Manage the end-to-end payment process, including preparing, validating, and executing ACH, wire transfers (domestic and international), and check payments.
• Assist in balancing workload across the team during peak processing periods (e.g., dry docks, ship refurbishments).

Additional Duties

• Manage high-volume global AP operations for shipboard and shoreside vendors, ensuring timely invoice and payment processing.
• Maintain vendor relationships, support multi-currency transactions, and ensure compliance with policies and regulations.
• Handle reconciliations, month-end close, and audits.
• Authorized to process standard payments and maintain vendor records; escalate exceptions as needed.
• Collaborate with Finance, Treasury, Operations, and external vendors.

Requirements

Education & Experience

• Associates or Bachelors degree in Accounting, Finance, or related field preferred.
• 5+ years of progressive accounts payable experience, preferably in the travel, maritime, or hospitality industry.
• Experience with global payment processing and multi-currency transactions strongly preferred.

Technical Skills

• Strong knowledge of full-cycle AP, three-way match, and vendor payment processes.
• Experience with QuickBooks.
• Proficient in Excel (pivot tables, formulas, reconciliation templates).
• Familiarity with Concur, Tipalti, or similar AP automation tools a plus.

Competencies

• High level of accuracy, organization, and attention to detail.
• Ability to prioritize and manage deadlines in a high-volume environment.
• Excellent communication and interpersonal skills.
• Understanding of maritime vendor relationships and shipboard logistics a plus.

About Four Squared Solutions, LLC

Headquartered in Florida, Four Squared Solutions we provide clients with quality staffing solutions. Four Squared Solutions offers IT & Professional Services Staffing, consulting, managed solutions, and direct placement services. For more information on the company, please visit us online at foursquaredsolutions.com We Facilitate the skills and success of both individuals and organizations by connecting great people to great companies.

Affirmative Action/EEO statement

EEO Employer: Four Squared Solutions is an equal employment opportunity/affirmative action employer. In this regard, it does not discriminate against any qualified individual on the basis of sex, race, color, national origin, religion, sexual orientation, age, marital status, mental, physical or sensory disability, or any other classification protected by applicable local, state, federal, and/or international law.

Four Squared Solutions also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and an E-Verify employer.