Administrative Intern

Overview

At FORMICA Agency, we connect with the team, our clients, and society. We are seeking a Administrative Intern to join our clients fast-paced company. The ideal candidate will exhibit high standards, excellent communication skills, and an ability to take the initiative, and prioritise daily tasks. A solid ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. With a balance of administrative support and personal assistance, youll be a vital part of our daily workflow, gaining invaluable exposure to the inner workings of a fast-paced organization.

Responsibilities:

• Schedule Management: Coordinate and manage busy calendars, ensuring that appointments are scheduled efficiently and reminders are set. Youll keep track of key meetings and deadlines, helping to minimize scheduling conflicts and maximize productivity.
• Task Prioritization: Organize and prioritize daily to-do lists, allowing the team to focus on high-impact tasks. Your role will be essential in creating structure and clarity, ensuring that no tasks slip through the cracks.
• Communications Support: Draft, edit, and manage emails, messages, and internal memos with a professional tone. Youll help keep communication lines open and flowing smoothly, responding to messages promptly and following up as needed.
• Document Management: Maintain an organized filing system for important documents, records, and contracts. Youll ensure information is easy to locate and secure, managing both digital and physical files for quick retrieval and reference.
• Meeting Preparation & Follow-Up: Prepare agendas, gather relevant materials, and handle meeting logistics. During meetings, youll take notes and track follow-up actions, ensuring no detail is missed and all tasks are assigned and completed promptly.
• Errand Assistance: Support with occasional personal tasks to help our leadership team focus on strategic priorities. This may include arranging gifts, booking personal appointments, or assisting with special projects as needed.
• Project Coordination: Take the lead on specific mini-projects or tasks assigned by leadership, coordinating resources and timelines. Whether its organizing an office event or managing special assignments, youll help bring initiatives to life.
• Research Assistance: Conduct research on a variety of topics, gathering data and compiling relevant information. Your research skills will support decision-making and contribute to strategy development.
• Proactive Mindset. Anticipate needs, think ahead, and arent afraid to take initiative and/or sense-check ideas with leadership team whilst ensuring that projects run smoothly.

What You'll Bring:

• Detail-oriented and excel at creating order, with a natural ability to manage multiple tasks.
• Proactive Mindset. Anticipate needs, think ahead, and arent afraid to take initiative, ensuring that projects run smoothly.
• Strong proficiency in Google Workspace, and an eagerness to learn new tools and software that improve efficiency.
• Excellent written and verbal communication, capable of drafting polished, professional documents and correspondence.
• Comfortable working in a fast-paced environment with shifting priorities, and able to pivot when necessary.

You Will Impress Us If:

• You have demonstrated a problem-solving mindset, with the ability to tackle challenges with creativity and resourcefulness.
• You have prior experience in an administrative or personal support role, whether through internships or volunteer work.
• You demonstrate a passion for innovation and can suggest improvements to customer service systems.

Benefits:

• Hands-On Experience: Get an inside look into executive support and office management, with practical exposure to high-level operations.
• Skill-Building: Develop critical skills in task management, communication, and professional administration, laying a strong foundation for your career.
• Mentorship & Growth: Youll be part of a supportive team where learning is encouraged, and youll receive guidance from experienced professionals eager to support your growth.
• Flexible Environment: With both remote and hybrid work options, this role is designed to fit around your schedule while providing real-world experience.

About Formica

FORMICA is an early careers agency focused on empowering early-career professionals in Africa by bridging the gap between graduates and employers. We offer innovative and growth-focused solutions that connect young talent with career opportunities.

Our mission? Equip graduates with the tools, skills, and networks to thrive, while helping businesses find and develop their next top performers. With tailored coaching, skill-building workshops, and smart data insights, we're fostering a vibrant and inclusive job market where talent and opportunity meet.

Equal Employment Statement

At FORMICA we accept ALL. FORMICA is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, colour, religion, sex, national origin, age, disability, or any other status protected by law.