Our client is a premier event management company based in Riyadh. Their services include planning and organizing exhibitions, Gala dinners, conferences, summits, corporate events, fund raisers, product launches, networking events and festivals. They are seeking a skilled RFP Specialist to join their team in Riyadh.

Job Brief:

As a Request For Proposal Specialist, you will play a pivotal role in responding to RFPs and managing the proposal process for event-related projects. Your expertise in events management will be instrumental in crafting compelling and well-structured proposals that showcase our capabilities and services.

Responsibilities:

RFP Response:

• Receive and review incoming RFPs related to event management services.
• Analyze the requirements and scope of each RFP to understand client needs.

Proposal Development:

• Develop customized and compelling proposals tailored to each RFP's requirements.
• Ensure proposals align with the company's event management capabilities and value propositions.

Content Creation:

• Create well-written and persuasive content that showcases our events management expertise.
• Utilize case studies, success stories, and statistics to substantiate proposal claims.

Collaboration and Coordination:

• Collaborate with sales, marketing, and event management teams to gather relevant information for proposals.
• Coordinate input and contributions from various departments to ensure a cohesive proposal.

Proposal Formatting:

• Organize and format proposals to enhance readability and visual appeal.
• Utilize branding guidelines and templates for consistent presentation.

Deadline Management:

• Ensure timely completion of proposals to meet RFP submission deadlines.
• Plan and prioritize tasks to manage multiple proposals simultaneously.

Key Performance Indicators (KPIs):

• Measure the percentage of successful proposals that lead to project awards.
• Evaluation of the overall quality and effectiveness of submitted proposals.
• Percentage of proposals submitted within the specified deadline.
• Gather feedback from clients on the quality and relevance of proposals.

Qualifications:

• Bachelor's degree in Events Management, Marketing, Business Administration, or a related field.
• Proven experience in events management and a track record of successful event planning and execution.
• Previous experience in responding to RFPs and crafting winning proposals is a strong advantage.
• Excellent written and verbal communication skills with a keen eye for detail.
• Strong project management and organizational abilities to manage multiple RFPs simultaneously.
• Collaborative mindset and the ability to work effectively with cross-functional teams.
• Familiarity with event industry standards and practices.
• Creative thinking and the ability to tailor proposals to specific client needs.
• Proficiency in Microsoft Office Suite and proposal management tools.
• Time management skills to meet tight proposal deadlines.