Executive Assistant

Role: Executive Assistant

Permanent on-site position

Located: Toronto and Mississauga office

Purpose:

Contribute to the overall success of the department by ensuring specific individual goals, plans, initiatives are executed / delivered in support of the teams business strategies and objectives. Ensure all activities conducted are in compliance with governing regulations, internal policies and procedures.

Is this role right for you? In this role you will:

• Champion a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
• Provide high level administrative support for one or more executives, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization's operations, procedures, and people.
• Gather, compile, verify, and analyze information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases.
• Perform tasks using independent judgment and discretion; e.g , preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.
• Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets. Manage the variance analysis and ensure it aligns on a monthly basis. Act as the primarily liaison and coordinator for department initiatives.
• Acting on email, in-person or online requests received in the senior officers absence, or seek guidance, as required.
• Book and coordinate meetings, townhalls, and other events by preparing agenda items, presentations, coordinating logistics and venue setup for the events.
• Understand how the Banks risk appetite and risk culture should be considered in day-to-day activities and decisions.
• Actively pursues effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct.
• Foster positive work environment by promoting, participating and supporting team engagement events online and in the campus.

Do you have the skills that will enable you to succeed in this role? Wed love to work with you if you have:

• Spanish is an asset.
• College or University education
• Good knowledge of MS Office applications, such as Word, Excel, PowerPoint
• Sound knowledge of business/bank terminology and departmental procedures
• High level of discretion required when dealing with confidential matters

Fluid thanks you for your interest in this opportunity. However, only candidates with the required skills will be contacted.

Fluid is committed to the principles of equal employment opportunity and affirmative action. We welcome and encourage diversity in our workplace.

Candidates must be qualified to work in Canada.