Human Resources Adminstrator

Reporting directly to the HR Team Lead, the Human Resources Administrator will provide administrative and coordination support to the Urban Transportation Solutions Human Resources and Operations teams. The Human Resources Administrator is responsible for providing professional, client-centered support within a fast-paced operational environment.

What Youll Do Here:

• Responsible for working closely with HR and payroll to ensure all transactions related to the employee life cycle are submitted accurately and within the required payroll deadlines. For example, new hire paperwork, terminations, benefits, compensation changes, taxable benefits, project uplifts.
• Responsible for salary reports and ensuring data accuracy and integrity.
• In charge of investigating and answering employee questions associated with their pay, acting as a liaison between the employee and salary payroll department & hourly payroll department.
• Participate in data audits.
• Generate new and ad hoc HRIS reports as needed by the HR department.
• Monitor vacation tracking and coordinate end of year vacation roll over process.
• Support drafting offer letters, onboarding new employees, collecting all new hire paperwork, submission of IT needs, access to software and hardware, and follow up to ensure all needs are in place prior to the employee start date.
• Schedule and coordinate Orientations for new hires for all salary and hourly non-union employees.
• Prepare new Employee Orientation packages and assist in offboarding employees including communication with payroll and IT.
• Act as liaison between HR, new hire and managers regarding onboarding information.
• Participate and lead continuous improvement initiatives.
• Act as backfill and assist other HR Administrators with their operational requests in cases of absences/high work volume.
• Provide administrative support to ensure HR4HR resources are maintained, and confidentiality of HR client group is upheld.

What You Bring to the Team:

• Experience working in a fast-paced operational environment such as construction is an asset.
• Exceptional organization, attention to detail, with the ability to manage multiple clients and deliverables.
• Experience with SAP and Success Factors is an asset.
• Strong verbal and written communication skills, including the ability to clearly communicate with various audiences, stakeholders and clients.
• Excellent problem-solving skills.
• Strong customer service skills with the proven ability to develop and maintain effective relationships with team members as well as internal and external stakeholders.
• Professionalism and discretion handling sensitive information a must.
• Demonstrated ability using MS Office applications (Outlook, Word, Excel, PowerPoint).
• Post-secondary education with a major in Human Resources or related field.

FSIN