Account Payable

Key Responsibilities:

1. Invoice & Employee Expense Processing:
• Receive, verify, and process invoices from vendors and suppliers and Ensure accuracy of invoices, including matching purchase orders (POs) and delivery receipts to invoices (three-way match).
• Checking and verify employee expense to ensure they align with company policies and are properly coded to the correct accounts.
• Process payment requests and ensure proper approval is obtained before payment.
2. Vendor Management & Payment Processing:
• Maintain accurate vendor records, including contact information, payment terms and banking details.
• Respond to vendor inquiries regarding payments, discrepancies, or other account-related issues.
• Prepare and execute timely payments to vendors via cheques, or electronic transfers.
• Ensure payments are made according to SOP and agreed-upon terms, avoiding late fees or penalties.
3. Reconciliations, Reporting and Month-End & Year-End closing
• Reconcile accounts payable ledger to ensure all payments are accounted for and properly posted.
• Ensure accurate posting of payment transactions in the accounting system.
• Assist in month-end and year-end closing procedures, ensuring AP accounts are reconciled and up to date.
• Provide necessary information for audit purposes.
• Prepare regular AP aging reports and assist in the preparation of financial statements.
• Monitor outstanding payables and ensure timely payment to avoid disruptions in services.
4. Tax submission and Compliance:
• Prepare necessary documentation of tax authorities and ensure timely filling include filing of relevant e-Tax submission form with receipt.
• Assist with tax filings, including corporate income tax, WHT, VAT and PP.36 and other relevant taxes.
5. Internal Controls:
• Ensure compliance with company policies and accounting standards.
• Implement and maintain effective internal controls for accounts payable processes to minimize risk of fraud or error.

Other Accounting Tasks (Beyond AP):

1. Accounts Receivable (AR) Duties:
• Manage collections, ensuring payments are received on time.
• Prepare and send invoices to customers.
• Monitor customer accounts for overdue balances and follow up on outstanding payments.
2. Other Reconciliation and GL Maintenance
• Reconcile bank accounts by comparing the company's bank statements with the internal financial records to ensure consistency and accuracy.
• Assist in the maintenance of the general ledger by posting journal entries, ensuring they are accurately recorded in the appropriate accounts.
• Any other ad-hoc requested as assigned

Qualifications:

• A degree in accounting, finance, or a related field is typically required.
• Proficiency in accounting software (e.g., QuickBooks, ERP program or similar tools).
• Microsoft Office proficiency, particularly in Excel (pivot tables, VLOOKUP, etc.).
• A strong ability to catch errors and discrepancies in financial data.
• Effective communication with vendors, team members, and management.
• Ability to prioritize tasks, meet deadlines, and maintain accurate records.
• Ability to identify issues and find solutions to prevent delays or errors in payment processing.
• Able to communicate in English (Both written and spoken).
• Comfortable to work with small firm and transformation.