Executive Assistant (Private Equity | District 2 | 1000 USD)

Location: District 1, Ho Chi Minh City

Reports to: General Partner

Type: Full-Time

Company Overview

Our Client is a premier firm specializing in the setup and management of family offices and private equity funds. We are dedicated to delivering exceptional financial solutions with precision and innovation. We are seeking a highly skilled and motivated Executive Assistant to join our dynamic team.

Job Summary

We are looking for a detail-oriented, proactive, and fast-working Executive Assistant to support our leadership team. The ideal candidate will excel in managing complex schedules, leveraging Microsoft Office tools, and applying AI technologies to streamline workflows. This role requires fluency in all Microsoft Office programs, a strong work ethic, and the ability to thrive in a high-pressure environment with no skipped weekends.

Key Responsibilities

• Calendar Management

Efficiently manage a heavy and dynamic calendar with exact timing, ensuring flawless scheduling of meetings, calls, and appointments across multiple time zones.

• Administrative Support

Prepare, edit, and format documents, presentations, and spreadsheets using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with a high level of proficiency.

• AI Integration

Utilize AI tools to optimize workflows, automate repetitive tasks, and enhance productivity (e.g., scheduling, data analysis, or research).

• Communication

Act as a liaison between the leadership team and internal/external stakeholders, maintaining professionalism and confidentiality at all times.

• Project Coordination

Assist in organizing and tracking tasks related to family office setup and private equity fund management, ensuring deadlines are met with precision.

• Data Management

Maintain organized records, files, and databases with meticulous attention to detail.

• Ad Hoc Tasks

Handle additional responsibilities as needed, adapting quickly to shifting priorities in a fast-paced environment.

Qualifications

• Experience:

1-4 years of experience in executive support, corporate governance, or a related field, preferably within the financial services or sustainability sectors.

• Skills:

Exceptional organizational and time-management skills, with the ability to prioritize and manage multiple tasks effectively.

Strong written and verbal communication skills, with attention to detail and professionalism.

Proficiency in Microsoft Office Suite. Demonstrated ability to apply AI tools (e.g., ChatGPT, Copilot, or similar) to enhance efficiency

Discretion and integrity in handling confidential and sensitive information.

• Education:

Bachelor's degree in Business Administration, Finance, Environmental Studies, or a related field; advanced degree or relevant certifications are a plus.

• Personal Attributes:

Proactive, adaptable, and able to work independently and collaboratively in a dynamic environment.

Strong interpersonal skills and the ability to build relationships with diverse stakeholders.

Availability to work weekends and flexibility to accommodate a demanding schedule.

Why Join Us?

At Our Client, you'll work with a team passionate about excellence and innovation. This role offers the opportunity to play a critical part in supporting high-stakes financial operations while growing your skills in a fast-evolving industry.