Our firm is a rapidly growing Registered Investment Advisor (RIA) managing over $1 billion in client assets. We deliver customized financial planning and investment management to high-net-worth individuals, families, and business owners.

They are seeking a Wealth Management Client Associate to support client onboarding, investment implementation, and ongoing service coordination. The ideal candidate is detail-oriented, organized, and committed to providing an exceptional client experience. This role offers collaboration with advisors and operations staff in a sophisticated, high-touch environment.

Key Responsibilities

Client Onboarding & Implementation

• Manage the full onboarding process through Schwab and Fidelity, including LPOA forms, ACATs, TOAs, and account opening documentation.
• Oversee iCapital submissions, DocuSign envelopes, funding timelines, and follow-up for alternative investment subscriptions.
• Assign and update models within Orion, confirm trade execution, and assist with rebalancing workflows.
• Coordinate cash movements for billing, rebalancing, and model updates.
• Track custodial transitions and maintain visibility into alternative assets held across Schwab/Fidelity.

Proposal Preparation & Advisor Support

• Gather statements and organize Box folders with consistent naming conventions.
• Build eMoney profiles and assist with preliminary financial plans and analyses.
• Prepare polished PowerPoint review decks, proposal materials, and recommendation slides.
• Coordinate transition analyses with Parametric, exchange funds, and work with the Investment Policy Committee (IPC) for oversight.
• Partner with advisors to ensure all deliverables are accurate, compliant, and meeting presentation standards.

Ongoing Client Service & Administrative Coordination

• Execute account maintenance tasks, including journaling positions, cashiering, and raising cash for billing.
• Track and reconcile DocuSign completions; follow up with clients on outstanding requirements.
• Manage post-meeting follow-ups, including portfolio review tasks, eMoney updates, and deck revisions.
• Maintain accurate CRM records and support compliance-related documentation.
• Serve as an operational point of contact for client inquiries, ensuring responsiveness and professionalism.

Qualifications

• Bachelor's degree in finance, business, or related field preferred.
• 2-5 years of experience in a client service or operations role within a wealth management firm, RIA, or wirehouse.
• Experience with Schwab and Fidelity custodial platforms required. Knowledge of Orion, eMoney, DocuSign, and iCapital is strongly preferred.
• Excellent verbal/written communication skills; comfortable working with high-net-worth clients.
• Highly organized, able to manage multiple tasks and deadlines with accuracy.
• Goal-oriented, self-motivated, and desire to grow in a role.
• Team-oriented, proactive, and committed to delivering high-quality work.

Why Join Us

• Join a growing $1B+ RIA offering comprehensive financial planning and family office services with a personalized approach.
• Work directly with experienced CFP® professionals and investment specialists.
• Enjoy a collaborative, flexible, and growth-minded culture.
• Gain exposure to complex financial planning, custom portfolios, and high-net-worth client work.

Compensation and Benefits

• Base salary (commensurate with experience), plus bonus potential
• Full benefits package
• New York City based position, but hybrid flexibility