General Accounting Specialist

Job Summary

The General Accounting Specialist is responsible for ensuring accurate and timely processing of financial transactions. This role involves reviewing all invoices for proper documentation and authorization prior to payment identifying and resolving discrepancies in invoices and supporting documents and maintaining accurate financial records. The specialist also plays a key role in monthly and annual financial closings ensuring compliance with accounting standards and organizational policies.

Duties and Responsibilities

Payment Processing

Review and evaluate disbursement related transactions including those for employee reimbursements goods services inventory fixed assets and importation for accuracy completeness and compliance with required documentation and approvals.

Recommend payment of validated claims to employees contractors suppliers and government agencies for final approval by the Accounting Manager and or Controller.

Reconcile subsidiary ledger and general ledger accounts related to accounts payable on at least quarterly basis and investigate and document any discrepancies. Report findings to the Accounting Manager and or Controller.  

Communicate directly with suppliers to resolve discrepancies between processed claims and supplier records ensuring alignment and accuracy of financial data.

Monthly and Annual Financial Closing

Prepare and post journal entries for monthly closing activities including accruals prepayment amortization depreciation intercompany transactions and revenue recognition.

Conduct thorough reconciliation of key balance sheet accounts such as cash accounts receivable prepayments accounts payable and accrued expenses on a monthly basis to ensure accuracy and completeness.

Maintain and reconcile the fixed assets register within SAP as applicable ensuring alignment with general ledger records.

Assist in the preparation of timely and accurate monthly financial statements for both internal management use and external reporting requirements.

Other Tasks

Recommend updates and improvements to accounting policies and procedures related to accounts payable and payment processing to enhance efficiency and compliance.

Coordinate with both internal and external auditors during interim and year end audits by providing necessary documents and explanations.

Support the Tax Specialist and or Tax Manager in addressing queries and preparing working papers for tax filings, including summary list of sales and purchases and alphalist of payees.

Assist in responding to audits conducted by regulatory agencies such as BIR and BOC by preparing and submitting required documentation and schedules.

Participate in the year end physical inventory counts across various sites to ensure accurate reporting and compliance.

Perform other ad hoc and administrative tasks as needed to support the Accounts Payable and Financial Reporting functions within the FDCUI Utilities Group.

Technical Competencies and Skills

Exceptional accuracy and strong attention to detail in processing financial transactions and reconciliations., Demonstrated personal resilience with the ability to perform effectively under pressure and meet tight deadlines., Innovative mindset with a positive proactive can do attitude and openness to embracing change and continuous environment., Strategic thinker capable of understanding the broader business context and aligning tasks to support orgnaizational goals., Effective time management skills to balance multiple priorities and conflicting demands while ensuring timely completion of critical deliverables., Proficient in Microsoft Office applications including Word Excel advanced functions and spreadsheets Power Point and data management tools., Familiarity with ERP systems eg SAP and accounting software is an advantage.

Education, Trainings and Licenses Required

Bachelor’s Degree in Accountancy or a Bachelor’s Degree in Business Administration with a major in Accounting., At least four years relevant experience in general accounting financial accounting audit or management accounting. Experience in SAP or Oracle is considered an advantage., Certified Public Accountant (CPA)