Admin Assistant

Job Summary:

Provides administrative support. Duties involves processing of permits, move in and out of unit owners/tenant, safety keeping of records, preparing of request for payment.

Handle Administrative Requirements:

• Attend to all concerns received from the tenant/unit owners/homeowners and endorse to the concerned personnel (e.g. Building Manager, Building Engineers, Accounting). Including answer and monitor of on-line ticketing system.
• Process permits, IDs and passes of the tenants/unit owners/homeowners, move in/out transactions and certificate of acceptance.
• Accept all communications and documents for the Property Management Office and routing the same to concerned personnel.
• File, safekeep and update all records of the Property Management Office. Including the following:
  Update on Meralco transfer of account name.
  Inventory of parking, 201 and masterlist.
• Prepare Requests for Payment (RFP) to suppliers, contractors, utilities, government agencies and others.
• Act as coordinator of the day-to-day operation of Admin Office and community events.
• Implementation of account disconnection to unit owners.
• Assist the Billing and Collection Assistant in the SOA distribution, preparation and release of default notices/collection notices to unit owners, including delinquent accounts, reconciliation of accounts in absence of accounting and billers.
• Coordinates with CWSI for water bill concerns.
• Immediately inform/report any incidents related to tasks.

Other task:

• If with RFID System: monitor and update RFID system and masterlist.
• If the Project is under Filinvest Board: update turn-over online of Filinvest.

Skills required:

• Computer literate, proficient in MS Office Application (Word, Excel, PowerPoint, Outlook)
• Good interpersonal communication skills
• Customer Servicing