Operations Accounting - Retail/Office/Complex

Job Summary

The Accounting Assistant - Receivables is in charge of the regular billings of the Condominium Corporations and Homeowners Associations’ dues and other charges. He/She is responsible in processing timely and correct statement of accounts (SOA) and preparation of reliable and accurate monthly reports such as aging of receivables and collection efficiency reports to Building Administration. He/she is also responsible in implementing collection efforts of the project he/she is supporting.

Duties and Responsibilities

KEY ACCOUNTABILITY 1 – SOA preparation, releasing and collection of Dues

·       Prepare and timely send/release correct SOA for unit owners/tenants

·       Responsible in the reconciliation of ledger balances of each unit owner including developer’s unsold/unturnover units for correct issuance and preparation of SOA

·       Ensure that collections are properly applied to unit’s outstanding balances

·       Implement collection efforts of the handled project such as but not limited to issuance of collection notices and call-outs to unit/lot owners upon deployment to project site

 

KEY ACCOUNTABILITY 2 – Preparation of reports

·       Monitor, update and maintain complete and correct receivable ledger for each unit owners.

·       Prepare monthly detailed aging analysis of receivable and collection efficiency reports for submission to Operation’s Group (Building Manager, Area Manager)

·       Assist the Building Administration on its reporting requirements to the Management and to the Board of Trustees.

 

KEY ACCOUNTABILITY 3 -Attends to unit owners' concerns

·       Check Daily Collection Reports of the Administrative Assistant/Cashier prior to posting of collections to ensure that payments are credited to bank. Inform immediate superior for any noted discrepancy for proper action.

·       Encode collections in the system while the system is not yet deployed in the project site; properly allocate the payment to the account balance of the unit owner

·       Attend to unit owners/tenants complaints/queries, if there's any.

·       Received from the Operation Assistant the Evaluation/Recommendation Form for the request to waive penalties and association due for validation of the outstanding balance and penalty for waiving

 

KEY ACCOUNTABILITY 4 – Other task

Other tasks that may be assigned from time to time.

Technical Competencies and Skills

Computer literate with MS Office background preferably Excel, With sense of urgency_ keen to details and can do multi-tasking with minimal supervision, With knowledge in Basic Accounting, Responsible - with sense of commitment and can handle and attend to customer queries / complaints professionally

Education, Trainings and Licenses Required

Preferably BS Accountancy Graduate or any Business Course