Accounts Payable Associate

Job Summary

The Accounts Payable Assistant is directly responsible for processing requests for payment of Contractor Payables. Duties include receiving and checking the RFP package, ensuring that all payments are authorized, properly approved, and duly supported, as well as keeping track of all CVs and maintaining historical records.

Duties and Responsibilities

.ACCOUNTS PAYABLE (DISBURSEMENTS)

•Receive and validate the RFP and RFCA to ensure the completeness of the documents.

•Ensure proper charging, validate documentation within standard rates, and ensure that all taxes are properly recorded.

•Prepare a vendor ledger to tally accomplishments with their corresponding billing and to monitor billing progress (if applicable).

•Prepare the necessary journal vouchers, debit notes, allocate cash, and bill charges.

•Prepare payment entries along with Form 2307.

•Prepare adjusting entries for payment cancellations, telegraphic adjustments, and other necessary adjustments, including floating transactions in the system.

•Implement monitoring systems to track all processed payments.

•Enroll EWBC requests for Esettle.

PERSONNEL MANAGEMENT

•Ensure achievement of OKRs and development plans.

•Ensure that the team adheres to HR policies in their daily activities.

PAYABLES REPORTS

•Prepare the monthly output for OKRs, including a schedule and summary.

•Prepare and submit reports for Sapphire, Intercompany, SOA (Statement of Account) due to/from processed by payables, funding, CWT (Creditable Withholding Tax), CGT (Capital Gains Tax) forms, etc.

•Prepare reports as requested by other groups or vendors.

•Ensure completion of payment details and tracking dates in Smartsheet for payable monitoring, including attachments.

FILE MAINTENANCE

•Ensure that documents are properly filed and that the weekly filing schedule is observed.

•Keeping the workplace clean.

•Vouch for CVs in preparation for archiving the documents.

•Participate in spring cleaning the payables files.

OTHER TASKS

•Provide prompt and courteous replies to queries from internal and external customers to maintain good customer service.

•Perform other functions as assigned by the controller to accomplish the necessary tasks.

Technical Competencies and Skills

Proficient in Microsoft Office, Capable of performing a variety of tasks, Adaptable to frequent changes in workload, Skilled at working within deadlines and completing tasks in a timely manner, Demonstrates integrity in all aspects of work, Applies effective interpersonal skills to provide excellent service

Education, Trainings and Licenses Required

Bachelor’s degree in accountancy required, Minimum of 1 year of accounting work experience preferred, Training in taxation updates is advantage