Corporate Admin Associate- Iloilo

KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES:

Billing

• Process and verify site billings, including telephone, courier, utilities, repairs, and power services.

• Monitor, record, and track payments for all utility and service providers.

• Review billing statements and coordinate with concerned departments regarding any discrepancies or unusual charges, particularly telco billings.

• Ensure timely submission of billing documents for payment processing.

• Maintain accurate billing records and supporting documents.

Contracts

• Process requests for new contracts, contract renewals, and amendments.

• Ensure contracts are reviewed, properly documented, and submitted for budget approval prior to contract expiration.

• Monitor contract validity, renewal schedules, and compliance with agreed terms and conditions.

• Coordinate with internal departments and external vendors regarding contract requirements and timelines.

• Maintain an updated contract database and filing system.
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• Others
  Assets and Supplies Monitoring
  
  • Assist in monitoring the movement of assets and supplies, including receiving, transferring, and returning items to accountable employees.
    
  • Assist in processing repairs, sales, and disposal of assets and supplies.
    
  Model Units / Showroom Inventory
  
  • Assist in scheduling inventory activities for model units, showrooms, and clubhouses.
    
  • Assist in monitoring the movement of model units and other movable items in clubhouses, as well as in technical and marketing offices.
    
  • Participate in inspections of model units and showrooms.
    
  • Update the database to generate the total value of all acquired items.
    
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  Vehicle and Facilities Maintenance
  
  • Assist in processing repairs and/or disposal of company vehicles.
    
  • Assist in the renewal and registration of company vehicles and car plans.
    
  Facilitate insurance claims for vehicular accidents.
  
  • Monitor compliance with the Company Vehicle Utilization Policy.
    
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