Administrative Assistant- Davao Hub

Job Summary

The Admin Assistant provides comprehensive administrative and operational support to the Regional General Manager, Project Development Team, and the branch. The role ensures efficient branch operations through coordination with Head Office counterparts, handling of accounting-related tasks, and management of day-to-day administrative functions. This position plays a key role in maintaining organized processes, timely reporting, and smooth inter-departmental communication.

Duties and Responsibilities

1. Executive, and Project Development Support
   • Provide administrative and logistical support to the Regional General Manager, and the Project Development Department
   • Assist executive officers with reports, documentation, scheduling, and correspondence.
   • Prepare memoranda, and internal communications as required.
   • Monitor deadlines and ensure timely submission of required reports and deliverables.
2. Head Office Coordination
   • Serve as liaison between the branch and Head Office departments
     
   • Facilitate submission of reports, billing documents, payroll-related requirements, and other documents.
   • Follow up on approvals, requests, and pending items to ensure smooth workflow.
3. Branch Administrative Functions
   • Manage branch documentation, records filing, and database maintenance.
     
   • Handle office supply inventory and procurement requests.
   • Coordinate branch meetings, events, and internal activities.
4. Accounting & Financial Support
   • Assist in processing billing, reimbursements, and liquidation of expenses.
   • Monitor petty cash and branch-related expenses.
   • Prepare and submit required accounting reports and supporting documents.
   • Coordinate with Accounting on budget monitoring and financial documentation.

Technical Competencies and Skills

Administrative Operations Management, Interdepartmental Coordination, Document Control & Records Management, Financial Documentation Processing, Minutes Taking & Meeting Coordination, Business Correspondence, Organizational Skills, Communication Skills (Written & Verbal), Coordination & Follow-Through, Process-Oriented Mindset, Multi-tasking Ability, Time Management

Education, Trainings and Licenses Required

Any relevant college degree