Purchasing Associate - Muntinlupa

The Purchasing Assistant is responsible in coordinating all purchasing related requests of the managed projects. He/she is also responsible in monitoring the status of all purchase requests from sourcing prospective suppliers up to delivery of goods/services and payment to suppliers.

KEY ACCOUNTABILITY 1 Processing of Purchase Requisitions (PR)

• Review the accuracy and completeness of the received Purchase Requisitions (PR) as to its attachments, signatory, specifications and codes from the requisitioners.
• Submit the duly approved PR to FAI Central Purchasing for processing of Purchase Orders and awarding to the chosen supplier.
• Coordinate with suppliers and requisitioner regarding the results of canvassing, bidding, accreditation or periodic evaluation and other items e.g. deliveries, billing problems, etc.
• Monitor the status of all PRs received and provide a regular update to the requisitioners.
• Maintain and updates and all PRs and PO status in the monitoring system.

KEY ACCOUNTABILITY 2 Processing of Purchase Orders (PO) received and Payment to Suppliers

• Coordinate with the supplier for the delivery of requests upon receipt of PO from FAI Central Purchasing
• Ensure that delivery of item ordered is complete and accurate by closely coordinating with the requisitioners.
• Ensure that suppliers will be properly paid based on the term agreed upon by closely coordinating with Building Administration and Accounting staff.

KEY ACCOUNTABILITY 3 Attends to Requisitioners, Suppliers and Accounting Concerns

• Respond to Requisitioners' and Suppliers' inquiries about order status, changes or cancellations
• Respond to inquiries of staff and administration regarding Purchasing policies and procedures for the purpose of providing information, direction or referral for addressing inquiry
• Coordinate with Accounting Department as to inclusion of Suppliers' name in the Creditor Master File

4. KEY ACCOUNTABILITY 4 Performs Clerical Duties

• Perform general and clerical functions such as answering telephones, distributing Purchase Orders, copying and faxing for the purpose of supporting departmental activities
• Maintain complete files of suppliers contracts as well other necessary documents (e.g. suppliers company profiles) for filing and references.
• Arrange for meetings and conferences between the Company and suppliers
• Assist Superior on office transfer projects by attending meetings and other needed support.
• Perform other duties that may be assigned by superior from time to time.