Executive Assistant

Chroma Hospitality Inc. 

Job Summary:
The Executive Assistant provides high-level administrative support to the Country Manager, ensuring efficient operations and effective communication across the organization. This role is responsible for managing schedules, preparing reports, coordinating meetings, and handling confidential matters with discretion. The ideal candidate is highly organized, proactive, and possesses strong interpersonal and communication skills.

Key Responsibilities:

• Manage the Country Managers calendar, scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents on behalf of the Country Manager.
• Act as a liaison between the Country Manager and internal/external stakeholders, ensuring timely communication and follow-up.
• Coordinate and facilitate meetings, including agenda preparation, taking minutes, and following up on action items.
• Handle confidential information with a high level of discretion and professionalism.
• Assist in the preparation of key business reports, market analysis, and strategic presentations.
• Organize domestic and international travel logistics, including flights, accommodations, and itineraries.
• Provide support in project management, tracking deadlines, and ensuring deliverables are met.
• Conduct research and gather data to support decision-making and strategic initiatives.
• Ensure the smooth operation of the Country Managers office by maintaining efficient administrative systems.

Qualifications:

• Bachelors degree in Business Administration, Hospitality, or a related field.
• Minimum of 5 years of experience as an Executive Assistant or in a similar administrative role.
• Strong organizational skills and ability to multitask in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Ability to work independently and handle complex tasks with minimal supervision.
• Exceptional attention to detail and problem-solving skills.
• Flexibility to adapt to changing priorities and schedules.
• Professional demeanor and ability to interact with stakeholders at all levels.
• Willingness to work in Muntinlupa City.

Preferred Skills:

• Experience in the hospitality or related industry.
• Knowledge of travel management and event coordination.
• Familiarity with project management tools and techniques.