Talent Acquisition Assistant

JOB SUMMARY:

The HR Talent Acquisition Assistant will play a key role in attracting, engaging, and retaining top talent for the organization. He/She will provide support to the Talent Acquisition initiatives, assist in various recruitment activities and ensure a seamless hiring process for the candidates, hiring managers and all stakeholders.

KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES:

Applicant Sourcing, Interview Scheduling, Candidate Assessment and Endorsement:

• Identify future talent needs and proactively recruiting and sourcing; develop talent pool or social engagements.

• Assist in sourcing and screening potential candidates through various channels, including job boards, social media, and referrals.
• Develop college/ universities recruiting programs and participate in employment events, such as career fairs.
• Interview candidates to assess their qualifications for the vacant positions.
• Manage interview schedules for both in-person and virtual interviews.
• Arrange interview and assessment schedules with candidates and hiring managers.
• Collaborate with hiring managers to gather feedback and endorse suitable candidates for further stages.

Exam Coordination:

• Support the administration of pre-employment tests and assessments
• Ensure a smooth testing process for candidates and maintain related records

Job Offer Preparation and Issuance, Pre-employment Requirements, Background Check and Pre-Onboarding Support:

• Draft and issue job offers, ensuring accuracy and compliance with company policies.
• Communicate offers to candidates and respond to any questions or concerns.
• Coordinate and collect necessary pre-employment documents, such as references and qualifications.
• Facilitate background checks and ensure compliance with company policies and legal requirements.
• Ensure the completion of both pre-employment requirements.

201 Filing:

• Maintain organized and confidential personnel records (201 files) for all candidates and employees.
• Update and ensure the accuracy of employee data.

System Maintenance and Reports Creation:

• Manage and update the applicant tracking system (ATS) with current candidate information.

• Generate and distribute regular reports on recruitment metrics and activities to support decision-making.
• Monitor and report accurate company/account attrition rate and fill rate.

Process Improvement:

• Utilize and assess current and potential Talent Acquisition tools to improve HR processes efficiently.

Support on other HR Functions:

• Assist on the planning and execution of the other activities of the business unit/s.