SCM Associate

FILINVEST COMPANY: SHAREPRO, INC.

JOB DESCRIPTION:

The SCM Assistant SAS is responsible for sourcing new suppliers and technologies that will be beneficial for the company, as well as establishing supply agreement contracts with suppliers of standard items. Tasks include coordination with planning, canvassing teams on requirements on standardization, and suppliers for pre-qualification, product presentation, and assessment of suppliers using set metrics and ocular visits.

KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES:

PURCHASE PLAN

• Coordination with the end-users and canvassing team regarding the schedule of requirements, and source suppliers based on the identified needed items.
• Participation in the conceptualization discussion of the end-users to determine the feasibility of requirements, and source and accredit suppliers.

SOURCING, PRE-QUALIFICATION AND ACCREDITATION

• Research for the newest trends, items and technology available in the local and international market that will be useful and advantageous for the current and future projects of the company.
• Conduct vendor seminar for planning and canvassing team, with the goal to educate both internal partners on the recent trends in the market.
• Initial technical assessment and pre-qualification of vendors applying for accreditation, mainly focusing on the capabilities, product line and credentials.
• Issue referral letter for EastWest Bank application to new suppliers and previous suppliers with no EastWest Bank account.
• Endorsement of contractors to third party pre-qualification partner.
• Facilitate vendor product presentations and site visits.
• Able to align the different needs of the groups involved.
• Make sure that day to day requirements for sourcing are performed and delivered
• Provide resolutions to the issues and urgent matters before escalating to the team head

SUPPLY AGREEMENT AND BULK BID

• Conduct item standardization and establish supply agreement contract with the accredited vendors, which will be used by canvassing teams.
• Coordination with canvassing team, planning, and end-users for the agreed technical specs which will be the basis on bidding.
• For bulk bid, secure BOQ from planning and coordinate with canvasing team regarding additional inputs.
• Handle requesting of samples, brochures and certificates (if applicable) needed for approval of item.
• Shortlisting of vendors and contractors for supply agreement and bulk bidding
• Secure technical specs approval, ensure that the requirements are met
• Commercial terms negotiation
• Responsible on obtaining approval from end-users, canvassers, logistics and payments.
• Creation of standardization memo and endorsement of contract drafting to Purchase Agreement Management team.

BUSINESS PROCESS (SAS RELATED)

• Assist in identifying problem areas in the process (internal and those related with other groups) and provide recommendations for the companys benefit.
• Able to discuss with end-users and understand their processes to assist the SCM head in aligning each departments process
• Assist in drafting process improvements

REPORTS AND OTHER ANALYSIS

• Assist in designing and executing relevant reports to ensure the maximization of data available in order to align the group to its overall strategy
• Regularly produce scheduled reports to its users
• Able to interpret the data and provide recommendations

SCM INFRASTRUCTURE IMPROVEMENTS / INNOVATION (MOBILE APPS, NEW PORTALS, INTEGRATION TO FILINVEST APPS, ETC)

• Assist in the creation of the implementation plan for all the Filinvest entities
• Able to work with all related groups for the maintenance of the system
• Able to provide recommendations in order to maximize the functionality of the system
• Manage all the data in the system
• Trains and assists the users of the system for quicker adaptability

ADMINISTRATIVE

• Assist SCM Lead in preparing reports such status and monitoring, and others relevant to SCM initiatives for presentation to management
• Ensure proper transmittal of documents
• Coordinate meetings with suppliers
• Keeping files and records (e.g. Requests for Proposal, purchase orders, vendor files, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines
• Ensure that purchasing processes are done legally and ethically

STRATEGIC PLANNING

• Understanding the nature of the business / project
• Strategic Planning and assessment of the Supply Agreement and Sourcing Process