SCM Associate - Travel

FILINVEST COMPANY: SHAREPRO, INC.



The SCM Associate Travel is responsible for the end-to-end travel procurement process for the Filinvest group of companies, ensuring cost-effective and timely travel arrangements. This role involves sourcing the best flight and accommodation options, managing complex travel requests, and negotiating with travel providers to secure the most competitive rates. Additionally, the role facilitates payment processing, monitor travel expenses, and implement process improvements to enhance operational efficiency. By optimizing travel procurement strategies, they ensure seamless coordination, compliance with company policies, and overall cost savings.

KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES:

TRAVEL REQUEST PROCESSING

• Processing and overseeing Travel Request Forms (TRF), e-tickets, and hotel accommodations in compliance with SLA.
• Review complex travel itineraries, ensuring cost efficiency and alignment with company policies.
• Liaise with airlines, hotels, and travel agencies to negotiate preferred rates, terms, and conditions.
• Ensure timely issuance of e-tickets, hotel vouchers, and visa documentation when required.
• Handle escalations and special travel requests, providing alternative solutions when needed.

PAYMENT PROCESSING

• Monitor the billing and payment process, ensuring timely invoice transmission and check processing.
• Coordinate with Treasury and Finance teams to ensure prompt payment of travel-related expenses.

MONITORING & REPORTING

• Maintain and update travel and billing reports for accurate record-keeping.
• Ensure that all transactions and bookings are documented properly.
• Generate report for travel booking monitoring, billing and payment monitoring

QUALIFICATIONS

• Bachelors degree in Business Administration, Travel Management, or a related field.
• 1 to 3 years of experience in travel coordination, purchasing, or procurement