SCM Assistant - Logistics

FILINVEST COMPANY: SHAREPRO, INC.

KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES: 

IMPORTATION

• Assist logistics coordinators coordination with broker, BOC, foreign suppliers
  and forwarders
• Coordinate with entity for compliance of Application and Renewal requirements
  for BOC-COR
• Assure budget is allocated or confirmed by entity prior awarding any costrelated service
• Ensure coordination to PH agencies for any importation-related documents
• Consolidation of loading plans and facilitate its importation.
• Assessment of importation cost
• Risk assessment
• Assessment and recommendation of the applicable insurance policies

DELIVERY/SHIPMENT

• Provide technical expertise on shipment of Imported goods.
• Responsible on strategically planning, managing logistics, transportation, and
  customer services
• Responsible on recommending options on routes and shipments
• Able to identify different shipments and payment conditions in the domestic
  and international market
• Able to identify the risks in the shipment strategies proposed to the group
• Ability to adjust to the needs of the department and end-users in getting items
  on site in a timely and cost efficient manner
• Recommend consolidation strategies to the canvassing team
• Liaise between internal and external clients on the status of the deliveries
• Ensure all documentary requirements and licenses of the company are complete to be able to freely move items from both domestic and international sources
• To be able to provide the company with additional savings through proper shipment, consolidation, and payment recommendations
• Validate clarifications on items proper flow of materials
• Provide schedules, loading plans and resolution on logistics related issues and
  urgent matters
• Monitor the status of deliveries and payment
• Establish evaluation process before, during and after delivery (QA/QC)
• Able to analyze past data/trends and be able to provide the company with
  additional savings
• Ensure delivery of suppliers in accordance to SLA and/or purchase plan
• Obtain GRN after delivery and address any Non-conformance report
• Logistics monitoring files shall be updated on timely manner and should be accurate at all times

CANVASSING

• Ensures that the purchase orders and related documents regarding the order are received
• Assist canvassers on resolving logistics-related issues
• Compliance on the monitoring files related to buying/ canvassing

STRATEGIC PLANNING

• Understanding the nature of import logistics
• Taking part on special projects and business improvement initiatives for the team 
• Strategic Planning and Assessment of the Delivery process

ORGANIZATIONAL LEADERSHIP

• Develop, streamline, and manage the policies, procedures, standards, and strategies in order to ensure process transparency, fairness, impartiality, and confidentiality
• Ensure team projects and deliverables are completed on time
• Provide assistance to inquiries, complaints, and requests regarding to import activities
• Plan, organize, direct, manage, and evaluate the import logistics activities of the team being handled
• Construct strategies and initiatives that are aligned with the overall direction of the department for the team being handled
• Supports and explains reasoning for decisions when appropriate
• Sets clear work unit policies and procedures
• Manages workflow and adjust when necessary
• Perform and/or direct day to day administrative tasks
• Maintain current technical skills and apply new knowledge to management tasks for the improvement of purchasing activities

PERSONNEL MANAGEMENT

• Coach and mentor employees and ensure that they achieve their KPAs, KPIs and development plans.
• Lead and inspire a team of professionals within the logistics function
• Foster a collaborative and results-oriented team culture
• Ensure that the team observes the HR policies in their daily activities
• Provides regular performance feedback, develops subordinates skills, and encourages growth

PAYMENTS

• Assist on the follow up of payments-related documents
• Assist on resolving payments-related issues and concerns
• Compliance on the monitoring files related to logistics
• To be able to maintain a healthy list of service providers to the group needs
• Secure accreditation requirements from new vendors and endorse the same to the accreditation committee
• Evaluates service providers for the purpose of determining their capability to serve the requirements
• Prepare reports such as cost analysis, item status and monitoring, and others relevant to SCM initiatives for presentation to management
• Ensure proper transmittal of documents
• Coordinate meetings with suppliers
• Keeping files and records for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines
• Assist SCM Manager in preparing reports such as delivery status and monitoring, and others relevant to SCM
• Encode data for reports to be used by the SCM Manager
• Ensure that purchasing processes are done legally and ethically

PURCHASE PLAN

• Coordination with the end-users regarding the schedule of requirements and identify the needed items
• Participation in the conceptualization discussion of the end-users to determine the delivery feasibility of the requirements and provide suggestions / alternatives