Accounting Supervisor

The Accounts Payable Supervisor will manage the payables processing and tax/regulatory compliance of the Department. He/she will assist the Finance Manager in managing the end-to-end financial functions in SharePro. He/she will assist in ensuring that systems and procedures are properly documented and improved regularly for controls and efficiency.

Expenditure and Disbursement Management

• Approves Request for Payments (RFPs), Cash Advances (CAs) and/or accounts payable and check vouchers in accordance with approval limits
• Ensures that contractors and suppliers are paid correctly and timely. Reviews contractors and suppliers billings to check if in accordance with the agreed terms and conditions of payment and to ensure that all the documentary and signatory requirements are met also to check if in accordance with company policies and procedures. Ensures all disbursements are recorded in the books properly.
• Provides regular reports related to accounts payable processing such as Aging of Payables, Weekly Cash Disbursements and other reports as assigned.
• Ensures that internal controls related to payables processing are in place provides recommendations on process improvements
• Supervises the day-to-day activities related to payables processing

Tax and Other Regulatory Reporting

• Ensures the projects/ entities handled have the necessary and legal Permits required by the government regulatory bodies such as BIR, SSS, HDMF, business permits. Ensures that it has a BIR registration for the books of accounts being used.
• Reviews/Prepares regular tax returns (Income Tax, VAT, withholding tax, etc.) and ensures that tax dues are adequately prepared and filed and paid on time to avoid penalties
• Reviews/prepares taxes, permits and dues to LGUs and other regulatory bodies (i.e. business permit, RPT, etc.)
• Coordinates with Legal on tax compliance and standards and ensures that HO requirements are complied with
• Handles tax assessments/audits

Budgeting, Forecasting and Financial Analysis and Management Reporting

• Assists in annual planning and budgeting process and ensures that annual and medium-term plans are prepared and presented accordingly for approval based on established deadlines (includes p&l, balance sheet and income statement)
• Coordinates with other conglomerate Finance Team on budget, forecasting and other management report requirements
• Ensures that any purchase/expense are with budgets or in the case of unbudgeted items, these were approved by the designated approving authority
• Performs financial reviews/analysis on project proposals, service agreements, pricing and costing parameters and other projects and agreements
• Establishes a system in coordination with the department heads to effectively monitor costs and track costs and expenses
• Assists in monitoring the departments OKR performance

Financial Reporting and Regulatory Reporting

• Complies/Coordinates with Conglomerates finance team on financial reporting requirements
• Prepares financial performance presentation decks to Mancom/Execom/BOD
• Reviews and approves journal entries/adjustments
• Ensures that all company transactions are completely, accurately and timely recorded so that required reports are submitted within deadline dates
• Maintains relevant financial and regulatory documents of the company (e.g. BIR registration, AFS, SEC Registration, etc.)
• External audit- Coordinates with the external auditor on the annual audit. Ensures that audited financial statements are released on time and filed to SEC and BIR on time.
• Assists the Finance Manager in the preparation of monthly financial and management reports
• Creates monitoring files/assists in preparing reports such as bank reconciliation, balance sheet reconciliation, intercompany recon, etc. for monitoring of accounts
• Takes note of all the schedules related to all filings and payments to government, NGOs, BIR, etc.
• Assists the Finance Manager in the preparation/filing of tax returns and other reports for submission to regulatory bodies/agencies.

QUALIFICATIONS:

• BS Accountancy Graduate
• At least 3 years of work experience in Tax, Financial Reporting, Payables Processing/Monitoring
• Preferably CPA
• Work experience in Audit Firm is an advantage