Executive Assistant

The Executive Assistant reports directly to the President &COO and provides administrative assistance to ensure efficient operations. He/ She manage the Executives daily schedule and set appointments accordingly. He/ She also provides support to the Senior Management team as needed.

DESCRIPTION OF FUNCTIONS:

DAILY OPERATIONS

• Manage and maintain the daily schedule of the President/ COO
• Coordinate and arrange Meetings for the team
• Manages all appointment requests with the President & COO
• Organize Logistics for meetings and events (venue, transportation, food etc.)
• Handles documents/files for the President & COO's approval.
• Provide daily assistance to the President &COO
• Support the needs of the Senior Management team.
• Perform other functions and task as needed.
  
  

ADMISNISTRATIVE DUTIES

• Ensure the maintenance and filing of records of all pertinent documents of the company.
• Prepare Request for Payment for all SOAs, Billing Statement and Invoices charge to the company
• Act as Cash Custodian - Budget, document and verify the reimbursement of Petty cash of employees.
• Create and verify Purchase Request for all items and supplies needed by the team.
• Assist Finance in Collection follow ups of Accounts Receivables
• Assist IT Helpdesk as needed.
• Acts as contact person for both internal and external clients.
• Act as Point of contact when dealing with Government offices when applying permits and other licenses.

TECHNICAL COMPETENCIES AND SKILLS:

Communication and People Skills can respond effectively to inquiries and concerns.

Time Management Skills able to deal with multitude of task and a range of priorities.

Flexibility

EDUCATION, TRAININGS, LICENSES REQUIRED:

• 4- year College Course
• Experienced in assisting Heads and Executives in a Corporate environment.